What the buyer needs
AI summaryThe City of Union City seeks proposals for certified court reporter and stenographer services for the Union City Boards from January 1, 2027, through December 31, 2027. The selected transcriber must set up, attend, and transcribe regularly scheduled and special meetings for the Board of Commissioners, Zoning Board, Planning Board, and Redevelopment Agency, log proceedings for speaker identification, and produce verbatim transcripts. Proposers must hold biannual certification from the Authority Board of Court Reporting within the New Jersey Division of Consumer Affairs, demonstrate significant transcription experience with public entities, and supply four references. Applicants must deliver one original and two copies of their sealed proposals on 8 ½" x 11" paper to 3715 Palisade Avenue by 11:45 am on November 23, 2026. Submissions must include cost details for meeting attendance, a Statement of Ownership Disclosure, an Iran investment disclosure, a Russia/Belarus non-involvement certification, and proof of New Jersey business registration. Selection criteria include the applicant's experience as described in the transcription services job description.
Scope of work
- Transcribe regularly scheduled sessions and special meetings of specified Union City boards
- Set up and transcribe each meeting and provide transcripts as requested
- Travel to various locations throughout the City and accommodate changes in venue or schedule
- Log proceedings for speaker identification and changes
- Produce verbatim transcripts from current and previous years meeting tapes without exceeding contract amount
- Provide monthly billing statements detailing contract amounts, billings, and unbilled funds
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Education, as described in the transcription services job description | Not specified |
| Experience, as described in the transcription services job description | Not specified |
| Professional and personal references | Not specified |
| Requested costs for services | Not specified |
Minimum qualifications
- Certified by the Authority Board of Court Reporting, Division of Consumer Affairs, New Jersey Office of the Attorney General
- Significant experience with transcription services and all required licenses and training
- Experience related to providing transcription services for other public entities
- At least four references, three of which must have knowledge of service to public entities
- Business registration with the New Jersey Division of Taxation prior to award
Documents to include with your response
- Description of candidate education, experience, qualifications, years with firm, and similar project experience
- Copy of court reporting certification
- List of at least four (4) references
- Cost details for monitor attendance, transcripts, expedited turnaround, media duplication, and related costs
- Statement of Ownership Disclosure
- Proof of business registration with the New Jersey Division of Taxation
- Disclosure of Investment Activities in Iran Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Executed statement certifying no prior or pending ethics complaints
- Mandatory Equal Employment Opportunity language compliance documentation
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit one original and two (2) copies of proposal on white 8 1/2 x 11 paper and one list of references to Hilda I. Rosario, City Clerk, City of Union City, 3715 Palisade Avenue, Union City, New Jersey 07087.