What the buyer needs
AI summaryThe City of DeBary seeks proposals from qualified onshore USA organizations to conduct a comprehensive non-ad valorem stormwater rate study offsite. The selected contractor must evaluate existing city documents, tax roll information, stormwater data, agreements, service levels, five-year budget requests, and capital needs, while analyzing full direct and indirect service delivery costs. Scope requirements also include identifying funding issues, developing a fair apportionment methodology and parcel classification system, and confirming legal sufficiency for tax bill collection. Applicants must submit a completed and signed Contractor Acknowledgement Form, proof of current liability insurance, a workers' compensation certificate, and a Local Business Tax Receipt. Vendors may submit responses digitally via email or online by December 9, 2026, at 2:00 PM EST. Written questions must be submitted to [email protected] no later than November 19, 2026, at 2:00 PM EST.
Scope of work
- Evaluate existing City documents, ad valorem tax roll data, stormwater data, agreements, reports, levels of service, budgets, and capital needs
- Research, identify, and evaluate outstanding funding issues and assist the City in identifying policy decisions to update assessments
- Evaluate the full cost of stormwater service delivery, including direct and indirect costs
- Develop a minimum of three fair and reasonable apportionment methodologies and test preliminary assessment roll database validity
- Determine pro forma assessment rates, revenue requirements, and a five-year fee schedule
- Prepare, revise, and present draft and final Assessment Reports to City staff and City Council
- Assist with legal requirements and ordinance development, notice roll production, TRIM notices, and transmittal to Volusia County Tax Collector
- Provide City staff training and source files in Microsoft Word and Excel
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The responsiveness and completeness of the Proposer's proposal to the instructions in RFP | 5 |
| Qualifications, Experience and References | 25 |
| Response to the Scope of Services | 45 |
| Proposal Price | 25 |
Minimum qualifications
- Registered with Florida Department of State, Division of Corporations with active status (or active state documentation if non-Florida business)
- Compliance with Federal Grant Requirements, 2 CFR part 200 and 24 CFR part 570
- Possession of Local Business Tax Receipt
- Not listed on Scrutinized Companies lists pursuant to Section 287.135, Florida Statutes
Documents to include with your response
- Completed and signed Contractor Acknowledgement Form
- Signed Addenda (if any)
- Exhibit A - Drug-free Workplace Certification
- Exhibit B - Certification Regarding Debarment, Suspension Ineligibility, and Voluntary Exclusion
- Exhibit C - Byrd Anti-Lobbying Amendment Certification
- Exhibit D - Contractor Statutory Compliance Affidavit
- Certificate of Insurance and Local Business Tax Receipt
- IRS Form W-9
- Exhibit E - RFP 37-26 Major Subcontractors (If Applicable)
- Exhibit F - RFP 37-26 Evidence of Experience and Financial Status
How to submit
- Method
- Sealed hard copy by mail, parcel delivery service, or in person
- Instructions
- Submit THREE (3) copies in a sealed, opaque envelope or box to Susan Perry, Purchasing Coordinator, 16 Colomba Rd., DeBary, FL.