What the buyer needs
AI summaryPolk County Public Schools requests bids for enterprise-grade, cloud-native network infrastructure equipment and E-Rate software to serve high-density K-12 environments across 150 sites. The proposed solution must manage at least 50,000 network elements in one tenant, integrate with RADIUS and Microsoft authentication platforms, deliver real-time RF analytics and troubleshooting dashboards, and automate rolling firmware upgrades using RF neighbor awareness. Only onshore USA organizations performing work offsite are eligible to bid, and respondents must provide at least three client references. Bidders must submit questions by November 17, 2026. Sealed responses are due electronically via VendorLink by 3:00 PM on December 18, 2026.
Scope of work
- Group A: Wireless Access Points
- Group B: Switches
- Group C: Firewall
- Group D: Firewall MIB
- Centralized cloud-management subscriptions for proposed access points
- Service transition and discovery for managed services
- Continuous proactive monitoring
- Configuration backup repositories and management tools
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Responsive and responsible bidder with lowest price | Not specified |
Minimum qualifications
- Registered service provider with USAC Schools and Libraries Division holding a valid SPIN/498 ID
- Provide FCC Registration Number (FRN) at time of submission
- Not in Red Light Status with the FCC
- At least three active K-12 or higher-education client references of comparable size and complexity
- Assigned personnel with certifications and experience in high-availability firewall architectures and similarly sized environments
- Partner status, specializations, and individual certifications current as of proposal due date
Documents to include with your response
- Bidder Acknowledgement Form
- Bid Form(s) for the Group(s) being bid
- E-Rate Supplemental Terms and Conditions
- Reference Request Form (at least 3 completed references)
- School Board of Polk County, Florida Form Contract Addendum
- Affidavit Regarding the Use of Coercion for Labor and Services
- Affidavit Regarding Foreign Countries of Concern
- Contact Information Form
- Drug Free Workplace Certification Form
- Addendum Acknowledgement Form
How to submit
- Method
- Electronic via VendorLink
- Instructions
- Transmit electronically through VendorLink at www.myvendorlink.com. Acceptable file formats are Microsoft Excel (.xls or .xlsx), .pdf, or .ZIP. Printing must be enabled on all files.