What the buyer needs
AI summaryThe Ohio Department of Health requires a Whole Genome Laboratory Information Management System (LIMS) for offsite performance. The requested scope includes providing LIMS infrastructure, sample entry and tracking, reagent and lot tracking, employee workflow tracking, multiuser access, historical views, resource and inventory management, library preparation index organization, real-time status monitoring, custom search queries, and automated data capture from integrated instruments and Clinical Laboratory Improvement Amendments applications. Offerors must possess experience implementing LIMS, providing onboarding including installation, and integrating laboratory instruments and software. Only onshore United States organizations are eligible to bid. Proposals can be submitted digitally via email or online, and all questions must be submitted no later than November 24, 2026. ODH will evaluate proposals using a best overall value determination combining technical points, firm fixed-price cost points, and MBE points for a two-year contract period.
Scope of work
- Efficient sample and workflow management software for whole genome sequencing
- Direct instrument integration with existing Illumina sequencing instruments and software
- Onboarding services including installation and configuration
- Twenty hours of remote onboarding assistance
- Personnel to consult and assist with configuring and optimizing workflows
- Test instance for development and validation
- Staff onboarding and training for up to 6 users
- LIMS user licenses
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Previous experience in providing NGS focused LIMS | 10 |
| Previous experience in onboarding Public Health Laboratories | Not specified |
| Previous experience integrating with existing cloud accounts | Not specified |
| Staffing Plan (Personnel Profile) | Not specified |
| Work Plan | Not specified |
| Technical Proposal Total Weight | 100 |
| Technical Score | 500 points maximum |
| Cost Proposal | Not specified |
| Minority Business Enterprise (MBE) Points | 50 Points maximum |
Minimum qualifications
- Experience in implementing Laboratory Information Management Systems
- Experience in providing onboarding, including installation and configuration
- Experience in integrating laboratory instruments and software
- Must be verified through Ohio Secretary of State and System for Award Management (SAM) as eligible for federal funds
Documents to include with your response
- Technical Proposal
- Cost Proposal Form
- Company Narrative
- Project Narrative
- Project Work Plan
- Staffing Plan and resumes of key project personnel
- Cost details document
- Appendix B – Affirmation and Disclosure Form
- MBE Contractor Plan
How to submit
- Method
- Electronic via OhioBuys
- Instructions
- Technical proposal and cost proposal must be submitted in separate electronic submissions (technical envelope and financial envelope) and not password protected.
