What the buyer needs
AI summaryThe County of Westchester seeks a contractor to deliver and install video conferencing system upgrades in White Plains, New York. The requested scope includes Cisco Codec EQ antennas, Crestron extenders, Cisco ceiling microphones, cabling, system configuration, testing, ceiling speaker installation, mounting an 86-inch LCD, and training. Contractors must perform work onsite under a one-year contract term. Eligibility is restricted to onshore vendors within the United States. Bidders must deliver sealed submissions marked with the vendor name, bid number RFB-WC-26355, and due date to the Bureau of Purchase and Supplies before 2:00 PM on November 24, 2026. Emailed and faxed bids are prohibited. The county evaluates guaranteed delivery schedules, noting delivery time may factor into determining the winning bidder.
Scope of work
- Cisco Room Kit EQ, Room Vision PTZ Camera, and Codec EQ unit with antennas
- 36-month Cisco service terms for Room Kit and Ceiling Microphone Pro
- Cisco Ceiling Microphone Pro, table stand, and mounting hardware
- Planar SLE86 display and Chief XL mount
- Crestron DM Lite transmitters, receivers, and certified HDMI 2.1 cables
- Sonance low profile ceiling mount speakers and LEA Professional 4-channel amplifier
- AVFI mobile rack and Middle Atlantic rack PDU
- Installation, configuration, project management, testing, LCD wall mounting, and training
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Delivery time | Not specified |
| Bid pricing per unit, individual item, grouped items or lot | Not specified |
Minimum qualifications
- Insurance companies licensed in the State of New York carrying a Best's financial rating of A or better
- Bidder must be prepared, if requested, to present evidence of experience, ability and financial standing
- Filing of certificate required by New York State General Business Law Section 130 if unincorporated with trade name
- Not on the Iranian Energy Sector Divestment list created pursuant to New York State Finance Law Section 165-a
Documents to include with your response
- Completed official Request for Bid form in its entirety
- Vendor Affirmation form
- Proof of Workers Compensation and Employers Liability insurance (Form C-105.2, U-26.3, CE-200, SI-12, or GSI-105.2)
- Proof of Disability Benefits coverage (Form DB-120.1 or CE-200)
- Circulars, specification sheets, or samples if bidding deviations or equals
- EFT authorization form (Vendor Direct program)
- Material Safety Data Sheets for hazardous chemical orders
- Lead-free merchandise certification upon award if applicable
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit in a separate sealed envelope addressed to County Purchasing Agent, County of Westchester Bureau of Purchase and Supplies, 148 Martine Avenue, Room 713, White Plains, NY 10601 with vendor name, address, bid opening date and time, and bid number on the outside. Emailed and faxed bids are not permitted.