What the buyer needs
AI summaryThe Sanford Housing Authority requires a vendor to provide Housing Quality Standards and National Standards for the Physical Inspection of Real Estate (NSPIRE) inspection services in Sanford, North Carolina. The contractor must perform initial, routine annual and biennial, special or complaint-driven, reinspection, and quality control inspections using NSPIRE-certified inspectors who have passed background checks. The awarded firm must utilize an electronic mobile inspection platform to record inspectable items, deficiency classifications, photographic evidence, GPS/time-stamp verification, and inspector signatures, while transmitting reports to the agency's software within twenty-four hours. Eligibility is restricted to onshore United States organizations, and the work will be performed offsite. The resulting contract term will be three years, and all questions must be submitted no later than November 23, 2026. The buyer seeks pricing proposals based on accepted unit prices and hourly rates.
Scope of work
- Initial (move-in) NSPIRE inspections completed within 10 business days of referral
- Annual and biennial routine inspections of assisted units and public housing units on a cycle not exceeding 24 months
- Special, complaint-driven, and owner-requested inspections within 24 to 72 hours of referral
- Reinspections and abatement support at no additional cost
- Internal quality control re-inspections of at least 10 percent of monthly inspected units
- Mobile electronic inspection platform with offline capability, GPS/time-stamp verification, and photographic evidence capture
- Electronic transmission of inspection results and deficiency data to the agency within 24 hours
- Calculation and reporting of NSPIRE property, building, and unit-level scores
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proposal pricing and fees | 20 points |
| Relevant experience and past performance | 30 points |
| The proposer's approach and engagement related to the Scope of Services | 25 points |
| Organizational capacity, staffing, and qualifications | 25 points |
Minimum qualifications
- Current NSPIRE Inspector Certification issued by or acceptable to HUD for every assigned inspector
- Passing criminal background check consistent with agency policy for all personnel with routine unit access
- Compliance with HUD lead-based paint inspection requirements under 24 CFR Part 35
- Any business license required by the City of Sanford and North Carolina
Documents to include with your response
- Attachment A Form of Proposal
- Attachment B form HUD-5369-C Certifications and Representations of Offerors - Non-Construction Contract
- Attachment C Profile of Firm Form
- Attachment G-3 form HUD 50071 Certification of Payments to Influence Federal Transactions
- Attachment G-4 Standard Form LLL Disclosure of Lobbying Activities (if applicable)
- Attachment H Non-Collusive Affidavit
- Attachment H-1 North Carolina E-Verify Affidavit
- Attachment H-2 form HUD-50070 Certification for a Drug-Free Workplace
- Attachment H-3 form HUD-2530 Previous Participation Certification (if applicable)
- Attachment I Fee Sheet
How to submit
- Method
- Electronic via the eProcurement Marketplace
- Instructions
- One complete electronic PDF file formatted with 10 tabbed categories and electronic bookmarks, plus Attachment I Fee Sheet uploaded separately.