What the buyer needs
AI summaryThe County of Imperial Department of Public Works seeks a qualified consultant to conduct a comprehensive division-wide cost recovery fee study for its Private Development Division. The selected vendor must evaluate the full cost of providing private project-related services, establish a legally defensible cost recovery model, review existing rate structures, and recommend fee adjustments alongside a third-party plan check fee structure. Performance of the work will be onsite over a five-year contract term. Only onshore U.S. organizations are eligible to bid. Interested vendors must submit proposals via the County of Imperial PlanetBids Vendor Portal by 2:00 PM on December 10, 2026, and must submit cost proposals in a separate file. Questions regarding the project are due no later than November 24, 2026.
Scope of work
- Conduct kick-off meeting and provide a written Project Work Plan and timeline
- Request, collect, and review financial, operational, staffing, and workload data
- Identify fee challenges, inefficiencies, and opportunities for restructuring and consolidation
- Conduct comprehensive review of existing fee schedules and rate structures
- Identify uncharged lawful services and total cost of providing each service
- Establish a Third-Party Plan Check Fee Structure with recommendations and guidelines
- Prepare editable Fee Study report, searchable PDF, and updated user fee study model in Excel
- Assist with ordinance revisions, provide staff training, and present report to Board of Supervisors
Minimum qualifications
- Qualified professional in California public sector cost recovery
- Knowledge of California Proposition 26
- Experience developing legally defensible fee studies
- Detailed knowledge and experience in working on projects adhering to federal, state, and local regulatory agencies
Documents to include with your response
- Cover letter with required commitments, summary, authorized contacts, and 90-day offer validity statement
- Table of contents
- Summary of Qualifications and Experience, including firm ownership and legal status
- Qualifications and résumés of all individuals performing services
- At least 3 references with contact information including email
- Analysis of Effort/Methodology including specific techniques, timeline, tasks, and deliverables
- Cost Proposal submitted in a separate file consisting solely of fully burdened hourly billing rates
- Signed and acknowledged addenda
How to submit
- Method
- Electronic via the County of Imperial PlanetBids Vendor Portal
- Instructions
- Submitted via https://vendors.planetbids.com/portal/64020/portal-home no later than 2:00PM on December 10, 2026; cost proposals must be in a separate file properly labeled Cost Proposal [Consultant Name].