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North Dakota University System Collection Analysis and Development Tool

Buyer
North Dakota University System
Place of performance
No on-site work is required
Submission deadline
Dec 4, 2026

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What the buyer needs

AI summary

The North Dakota University System seeks proposals for a collection analysis and development tool to deliver a centralized, web-based platform for analyzing library holdings. The platform must aggregate collection data across academic, public, school, special, and state agency institutions to assess size, age, usage, overlap, and gaps, while supporting weeding, retention, and acquisition decisions. Eligibility is restricted to onshore United States organizations performing work offsite. Offerors must submit point-by-point responses to the technical requirements matrix, provide a proposed project schedule, and list any value-added features separately in their cost proposal. The buyer requires all questions to be submitted no later than November 17, 2026.

Scope of work

  • Aggregate and analyze collection data from multiple libraries and integrated library systems
  • Provide comprehensive analysis of library collections including size, age, usage, and subject coverage
  • Identify collection overlap, duplication, unique holdings, strengths, weaknesses, and gaps across participating libraries
  • Support comparison and benchmarking of collections between individual libraries, peer groups, and participating institutions
  • Provide tools to support weeding, deselection, retention, replacement, and acquisition decisions
  • Support collaborative collection development to reduce unnecessary duplication and strengthen shared collections
  • Provide configurable dashboards, reports, visualizations, and multi-organizational level analytics
  • Provide secure, web-based interface with periodic updates or synchronization of collection data

Minimum qualifications

  • Solution must be a COTS or SaaS commercially available for a minimum of two years
  • Solution must be successfully implemented for a minimum of three customers
  • Must register with the North Dakota Secretary of State prior to contract signing, if determined to be required
  • Compliance with Web Content Accessibility Guidelines (WCAG) 2.1, Level AA

Documents to include with your response

  • Point-by-point response to Scope of Work and Requirements Matrix
  • Project management methodology and draft project schedule
  • Cost Proposal
  • VPAT or ACR documentation certifying accessibility compliance
  • HECVAT (Higher Education Community Vendor Assessment Toolkit) for vendor-hosted solutions
  • Service Level Agreement (SLA)
  • Three customer references for similar completed projects
  • Project team organization details and resumes of key personnel
  • Subcontractor listings and statements (if applicable)
  • Joint venture agreement (if applicable)

How to submit

Method
Electronic via the NDBuys State Procurement System
Instructions
Offerors must access NDBuys at https://public.ndbuys.nd.gov and participate in the RFx.
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