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Turnkey Clean Agent Fire Suppression System Replacement for EOC IT Rooms

Buyer
City of Hialeah
Place of performance
808 E 56th Street, Hialeah, FL 33013 (Emergency Operations Center IT Radio Room and IT Closet)
Submission deadline
Dec 4, 2026

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What the buyer needs

AI summary

The government authority in Hialeah, Florida, seeks a vendor to provide turnkey clean agent fire suppression system replacement services for its Emergency Operations Center (EOC) IT Radio Room and IT Closet. The requested scope includes comprehensive engineering, permitting, procurement, installation, and commissioning services. Only onshore organizations based in the United States are eligible to bid, and the work will be performed offsite. The buyer is looking for proposals and has not specified a fixed budget. A pre-bid meeting will be held on November 18, 2026, and all questions must be submitted no later than November 25, 2026.

Scope of work

  • Turnkey replacement of existing obsolete clean-agent fire suppression system
  • On-site spatial assessments and agent volume calculations
  • Signed and sealed Professional Engineer (PE) fire alarm drawings and submittals
  • Permitting including fire alarm and electrical permits
  • Hardware procurement, installation, wiring, and programming
  • Integration with the building's main fire alarm system
  • System pre-testing, performance testing, and commissioning
  • Closeout documentation package and manufacturer product warranties

How proposals are evaluated

CriterionWeight / scoring
PricePrimary factor
Manufacturer AuthorizationPass/Fail

Minimum qualifications

  • Valid State of Florida Certified Fire Alarm Contractor or Fire Protection System Contractor license
  • Active State of Florida Certified Electrical Contractor (EC) License (primary or subcontractor)
  • Authorized installer and certified OEM dealer for proposed clean-agent equipment
  • NICET Level associate for project supervision during installation
  • Valid Business Tax Receipt (BTR)
  • Active corporation in the State of Florida
  • Proof of at least one substantially similar contract within the last five years
  • Compliance with City security procedures and background checks for personnel

Documents to include with your response

  • Completed and signed Quote Response forms
  • Proof of required Florida Fire Alarm/Fire Protection and Electrical Contractor licenses
  • Proof of OEM dealer and authorized installer certification
  • Copy of valid Business Tax Receipt (BTR) and Florida corporate registration
  • Notarized Subcontractor Disclosure form (one per subcontractor or blank)
  • Information Only Accord Certificate of Insurance
  • Proposed project schedule
  • Two client references (excluding City of Hialeah) and proof of similar contracts
  • Public Entity Crime, Foreign Countries of Concern, and E-Verify statutory certifications
  • Original hard copy Bid Bond (if bid amount exceeds $100,000.00)

How to submit

Method
Electronic via the City of Hialeah e-Procurement Portal
Instructions
Submit electronically at https://procurement.opengov.com/portal/cityofhialeahfl; paper responses are not accepted. Pricing must be held firm for 180 calendar days.
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