What the buyer needs
AI summaryThe agency seeks a South African organization to provide social media and digital marketing services for a three-year period, working both onsite and offsite. The scope includes conducting an annual social media audit, developing quarterly digital strategies, producing weekly content and high-spec digital collateral, managing communities across owned websites and major social platforms, and delivering audiovisual production, live streaming, and photography services. Bidders must submit all questions by 23 November 2026, and final proposals are due digitally via email or online by 11 December 2026 at 11h00 South African Standard Time. The buyer will evaluate proposals in three stages: administrative and mandatory compliance, a functional desktop evaluation requiring at least 80 out of 100 points, and an 80/20 preference point system awarding 80 points for price and 20 points for specific goals.
Scope of work
- Conduct an annual audit of the agency's social media pages with strategic insights and recommendations
- Develop digital strategies for revision on a quarterly basis
- Develop and implement weekly social media content and plans, including multimedia designs
- Develop creative elements and produce high-spec digital collateral for campaigns
- Provide community management support across owned websites and social media platforms
- Provide audiovisual (AV) production and photography services, including live streaming of events
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Stage One: Compliance | Not specified |
| Stage Two: Functional evaluation (Desktop) - minimum 80 points required | 100 |
| Stage Three: Price | 80 |
| Stage Three: Specific Goals | 20 |
Minimum qualifications
- Registered as a prospective supplier on the Central Supplier Database (CSD)
- Compliant with tax obligations (SARS PIN or TCS certificate)
- At least 5 years of experience in providing social media and digital marketing services
- Not in the service of the state or having directors in the service of the state
Documents to include with your response
- Standard Bidding Document (SBD 1)
- Pricing Schedule (SBD 3.1)
- Standard Bidding Document (SBD 4)
- Preference Points Claim Form (SBD 6.1)
- Administrative Checklist
- Proof of authority to sign (e.g., company resolution)
- SARS TCS PIN or printed TCS certificate
- Valid BBBEE Certificate, sworn affidavit, or CIPC documentation
- CVs and signed client reference letters
How to submit
- Method
- Posted, placed in the bid box, or couriered to the physical address (electronic/email submissions not considered)
- Instructions
- Two (2) printed copies: one (1) original and one (1) copy, plus a USB drive/memory stick in PDF format, all bound in a sealed envelope.
