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Public Sector Accounting Services for the City of Union City

Buyer
City of Union City
Place of performance
City of Union City, New Jersey
Submission deadline
Nov 20, 2026

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What the buyer needs

AI summary

The City of Union City requests proposals from individuals or firms to provide accounting services from January 1, 2027, through December 31, 2027. The selected contractor will conduct routine examinations of financial records, prepare accounting of financial transactions, supervise clerical employees, compile financial statements, and perform periodic reviews with field visits. Candidates must have significant experience in public sector accounting, comply with New Jersey Affirmative Action requirements, and submit a New Jersey Business Registration Certificate prior to contract award. The City evaluates proposals based on criteria including experience, references, and cost competitiveness. Proposers must submit one original and two copies of their sealed proposal on white 8.5" x 11" paper, including hourly rates and a "not to exceed" total cost, to 3715 Palisade Avenue by 9:30 am on November 20, 2026.

Scope of work

  • Making routine investigations, examinations, and accounting of books and financial records and preparing reports
  • Preparing accounting of varied financial transactions and records in accordance with regulations and procedures
  • Assigning and supervising the work of clerical employees
  • Compiling financial and other statements and reports using basic data
  • Periodic reviews of financial transactions supplemented by field visits to verify accounting and fiscal practices
  • Preparing detailed accounting reports containing findings, conclusions, and recommendations
  • Maintaining essential accounting records and files
  • Providing monthly billing statements showing contract amounts, amendments, amounts billed, and unbilled funds remaining

How proposals are evaluated

CriterionWeight / scoring
Qualifications of the individuals who will perform the tasks and the amounts of their respective participationNot specified
Experience and referencesNot specified
Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matterNot specified
Cost competitivenessNot specified

Minimum qualifications

  • Significant experience in public sector accounting
  • Proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57)
  • Compliance with Affirmative Action requirements (N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.)
  • At least four (4) references, three (3) of which must have knowledge of service to a public entity
  • Compliance with Title VI of the Civil Rights Act of 1964

Documents to include with your response

  • Name of firm, office addresses, and assigned auditors
  • Areas of practice and accountant education, experience, and qualifications
  • Public sector accounting experience and record of success
  • At least four (4) references
  • Cost details including hourly rates, time estimates, expenses, and not-to-exceed total
  • Disclosure of Investment Activities in Iran Form
  • Certification of Non-Involvement in Prohibited Activities in Russia or Belarus Form
  • Statement of Ownership Disclosure (N.J.S.A. 52:25-24.2)
  • Business Registration Certificate
  • Statement Concerning Ethics Complaints

How to submit

Method
Sealed hard copy
Instructions
Submit one original and two (2) copies on white 8 1/2" x 11" paper to Hilda I. Rosario, City Clerk, City of Union City, 3715 Palisade Avenue, Union City, New Jersey 07087.
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