What the buyer needs
AI summaryThe City of Minot Assessor's Office seeks an out-of-the-box software solution to automate real property ownership transfers and administer property tax credit and exemption applications. The platform must include configurable workflows, AI-powered optical character recognition, automated parcel identification, and compliance with the North Dakota Century Code. The selected vendor must provide a project manager, ongoing technical support, software maintenance, and strict security controls including Microsoft Entra ID single sign-on. Eligibility is restricted to onshore United States vendors, with work performed offsite. Questions are due in writing by November 16, 2026, and proposals must be received by December 4, 2026, at 4:00 PM CST, with electronic submissions preferred via email to [email protected]. The City will evaluate proposals on functional capabilities and compliance (30%), government assessment and tax administration experience (20%), and total cost (20%).
Scope of work
- Integrated software solution for ownership transfer processing and property tax credit and exemption administration
- AI-powered OCR ingestion of deeds, applications, and county clerk records
- Configurable workflows, automated validation, and eligibility screening
- Native API or one-click batch export integration with CAMA and existing systems
- Reporting, dashboards, and audit trail capabilities
- Implementation, data migration, and system testing services
- Administrator and end-user training and documentation
- Ongoing technical support, software maintenance, and product updates
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Functional Capabilities and Compliance with Requirements | 30% |
| Government Assessment and Tax Administration Experience | 20% |
| Implementation Methodology and Professional Services | 20% |
| Total Cost | 20% |
| Integration Capabilities | 10% |
Minimum qualifications
- Experience providing software solutions for local government assessment, taxation, appraisal, or land records administration
- Successful implementation of similar systems for governmental entities
- Financial stability
- Capacity to provide long-term support and maintenance
- Compliance with all applicable laws and regulations
Documents to include with your response
- Company Profile with cover letter and client references
- Overview of staff and assigned project manager
- Overview of product with technical and application documentation
- Functional Response to Section 4 requirements
- Description of services including implementation plan, timeline, and training
- Cost and fees breakdown including 5-year support and maintenance
- Attachment A - Hosting Questions (if vendor-hosted)
- Attachment B - Cost Proposal
How to submit
- Method
- Electronic submissions preferred; mail or physical delivery also accepted
- Instructions
- Submit to City of Minot, Attn: City Assessor, PO BOX 434, 10 3rd Avenue SW, Minot, ND 58702-0434, or electronically to the City Assessor's office.