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Turnkey Design, Fabrication, and Installation of Three Outdoor Digital LED Monument Signs

Buyer
Plainwell Community Schools
Place of performance
Plainwell High School (684 Starr Road), Plainwell Middle School (720 Brigham Street), and Starr Elementary (601 School Drive), Plainwell, MI 49080
Submission deadline
Dec 4, 2026

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What the buyer needs

AI summary

Plainwell Community Schools seeks competitive proposals from qualified sign manufacturers and installation contractors to design, fabricate, deliver, permit, and install three matching outdoor digital LED monument signs. The turnkey project covers two double-sided units and one single-sided unit across three campus locations, including concrete footings, brick masonry bases, illuminated logo headers, 8mm pixel pitch Watchfire or equivalent displays, software training, and a five-year parts and labor warranty. Onshore USA organizations may submit proposals by mail or email to Director of Technology Thang Nguyen by 3:00 PM EST on Friday, December 4, 2026. Vendors must direct all inquiries to Thang Nguyen via email so responses can be shared with all bidders. The district will conduct post-bid interviews on December 7, 2026, with a projected award date of January 18, 2027. The Board of Education reserves the right to reject any bid or award the contract to other than the low bidder in the district's best interest.

Scope of work

  • Engineered shop drawings stamped by a licensed structural engineer and municipal, zoning, and electrical permits
  • Site preparation, engineered concrete footings, and 24-inch by 87-inch brick masonry bases
  • Fabrication of two double-sided and one single-sided sign cabinets with 24-inch logo headers
  • 41-inch by 87-inch 8mm pixel pitch full-color LED Electronic Message Center displays (Watchfire or equivalent)
  • Delivery, crane, and structural mechanical mounting and sign erection at three school sites
  • Testing and commissioning of LED display modules, diagnostic systems, auto-dimming sensors, and communication hardware
  • Hands-on or virtual software training for administrative staff
  • Minimum 5-year parts replacement warranty and 5-year on-site service labor warranty

Minimum qualifications

  • Qualified sign manufacturers and installation contractors
  • State contractor licensing
  • References for at least three (3) similar school district digital sign installations
  • Licensed structural engineer to stamp engineered shop drawings

Documents to include with your response

  • Company background
  • State contractor licensing
  • Proof of insurance
  • References for at least three (3) similar school district digital sign installations
  • Cut sheets and technical data for proposed LED sign brand, cabinet materials, display dimensions, and software platform
  • Comparative documentation for alternative LED brands demonstrating equivalent performance, weatherproofing, and software
  • Itemized Pricing Schedule (Per Sign and Total for 3 Signs)
  • Estimated timelines for shop drawing approvals, factory lead times, masonry work, installation, and commissioning
  • Warranty coverage details

How to submit

Method
Mail or email
Instructions
Mail to Plainwell Community Schools, Attention: Thang Nguyen, Director of Technology, 600 School Drive, Plainwell, MI 49080, or submit via email.
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