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OpenSolicitation 19TC1227Q0001

Diplomatic Post Office Incoming and Outgoing Mail Services for U.S. Consulate General Dubai

Buyer
U.S. Consulate General Dubai - UAE
Place of performance
U.S. Consulate General Dubai (Al Seef St., Umm Hurair First, Dubai), Dubai International Airport (DXB), and Al Maktoum International Airport (DWC).
Submission deadline
Nov 20, 2026

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What the buyer needs

AI summary

The U.S. Consulate General in Dubai, UAE, seeks a contractor to provide Diplomatic Post Office (DPO) incoming and outgoing mail services to and from the airport, including all documentation, transportation, labor, materials, and equipment. For incoming mail, the contractor must notify the mailroom within two hours of airport arrival, collect items, deliver them within two hours of approval, and record barcodes; for outgoing mail, the contractor must pick up items, deliver them to the airport at least 12 hours before flight time, and email signed handover confirmations within one hour. A site survey will be held at the US Consulate in Bur Dubai at 2:00 PM UAE time on November 24, 2026, with representative details due to [email protected] by 10:00 AM UAE time on November 20, 2026. Questions are due by 3:00 PM UAE time on November 30, 2026, and English-language quotations must be emailed to [email protected] by 3:00 PM UAE time on December 17, 2026, in Word, Excel, or PDF format under 30MB. The U.S. Government will award a one-year base contract with four option years and a potential six-month extension using a comparative evaluation of technical acceptability and total price.

Scope of work

  • Provide all documentation, transportation, labor, materials, equipment, and support for incoming and outgoing DPO mail.
  • Collect incoming mail at DXB and DWC airports and deliver to the Consulate General mailroom within 2 hours of approval.
  • Notify the mailroom by email within 2 hours of incoming mail arrival and record each item by barcode.
  • Pick up outgoing mail from the Consulate General and deliver to the airport carrier at least 12 hours before flight.
  • Obtain signed handover receipts and email delivery confirmation with a copy of the signed receipt within 1 hour.
  • Provide expediting support for customs and police clearance with local authorities.

How proposals are evaluated

CriterionWeight / scoring
TechnicalNot specified
Past PerformanceNot specified
PriceNot specified

Minimum qualifications

  • Unique Entity Identifier (UEI) obtained from SAM.gov.
  • List of clients over the past three years demonstrating relevant past performance and references.
  • Evidence of ability to provide necessary personnel, equipment, and vehicles.
  • All locally required licenses and permits, or a plan to obtain them.
  • Primary and secondary points of contact for the contract period.

Documents to include with your response

  • SF-1449
  • Section 1, Pricing
  • Section 3 additional information (client list, evidence of resources, licenses/permits, strategic work plan)
  • Section 5 – Representations and Certifications
  • Unique Entity Identification Number (UEI)
  • Copy of general liability insurance
  • IRS Form W-14 (if claiming excise tax exemption)

How to submit

Method
Electronic via email
Instructions
Submit in English to [email protected] in MS-Word 2007/2010, MS-Excel 2007/2010, or PDF format, not exceeding 30MB per email.
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