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OpenSolicitation CC0402-JMC

Cloud-Hosted Contract Lifecycle Management Solution, Implementation, Integration, Training, and Support Services

Buyer
Washington State University
Place of performance
Remote/offsite services with on-site sessions at Washington State University as mutually agreed.
Submission deadline
Dec 18, 2026

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What the buyer needs

AI summary

Washington State University seeks a cloud-hosted, university-wide contract lifecycle management solution along with implementation, integration, training, and support services. The system must provide real-time contract visibility, complete routing and negotiation history, a university-wide dashboard, single sign-on intelligent intake, risk-based contracting, AI-powered clause intelligence, and special contract routing. This procurement is open to US organizations that meet minimum qualifications and are available for work in Washington State, though performance will be offsite. Respondents must submit questions by November 20, 2026, and submit proposals digitally via email or online by December 18, 2026, at 4:00 PM Pacific Time. The University will evaluate proposals based on bidder qualifications (20 points), technical requirements (35 points), plan of approach and timeline (20 points), and 5-year cost factors (25 points). WSU will invite top-scoring finalists from the written evaluation to conduct software demonstrations.

Scope of work

  • Cloud-hosted, university-wide contract lifecycle management (CLM) software solution
  • Implementation, Workday Financial Management integration, and post-go-live support services
  • Training services for central contracting staff, research administrators, faculty, and campus users
  • Native or bundled electronic signature capability
  • Single sign-on integration with WSU's identity provider and role-based provisioning
  • Real-time visibility, university-wide dashboards, and complete routing and negotiation history
  • Intelligent intake with guided conditional questionnaires and risk-based routing
  • AI-powered clause and template intelligence, including deviation and unmarked-change detection

How proposals are evaluated

CriterionWeight / scoring
QUALIFICATIONS20 points max
Solution Response Technical Requirements35 points max
PLAN OF APPROACH20 points max
COST25 points max

Minimum qualifications

  • Eligible to enter into a contract with a state of Washington agency.
  • Licensed and registered, or capable of licensing and/or registration, in the state of Washington.
  • Ability to provide services remotely, with on-site sessions at WSU as mutually agreed.
  • Experience providing a CLM software solution in production use at one or more higher education institutions or public agencies.
  • Proposed solution includes electronic signature capability, native or through a bundled partner.

Documents to include with your response

  • Cover submittal letter with scanned or verified digital signature
  • Exhibit A: Certification and Assurances and Model Contract Exceptions
  • Exhibit B: Contractor Information
  • Exhibit C: Fee Worksheet (Cost Disclosure Worksheet)
  • Proposal narrative (Qualifications, Solution Response, Plan of Approach and Timeline, References)

How to submit

Method
Electronic via email
Instructions
Email PDF attachments (no zipped files) to the RFP Coordinator; 45-page limit excluding Exhibits A, B, C, and D; subject line must include CC0402-JMC, company name, and Due December 18, 2026.
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