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Software-as-a-Service Student Information System (SIS) Replacement and Migration

Buyer
Tooele Technical College - Fiscal Services Department
Place of performance
Offsite
Submission deadline
Dec 18, 2026

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What the buyer needs

AI summary

Tooele Technical College seeks a vendor to provide a 100% Software-as-a-Service Student Information System with no on-premises dependencies, high availability, and disaster recovery. The system must be mobile-ready and Chrome-accessible, supporting Canvas LMS REST API integration, SAML 2.0 authentication, FERPA and Utah GDPA compliance, and NorthStar data migration. The requested scope includes flexible open-entry scheduling, a student self-service portal, academic records management, accounts receivable and billing, admissions CRM, compliance reporting, and embedded AI capabilities. Only onshore US organizations are eligible to bid, and all work will be performed offsite. Applicants must submit responses digitally via email or online, and all questions are due by November 30, 2026. The contract period will run for two years, and the college is currently looking for proposals.

Scope of work

  • 100% SaaS Student Information System (SIS) with no on-premises dependency
  • Flexible scheduling and open-entry, non-term academic model support
  • Student experience and self-service portal with online payments
  • Academic records, registration, progression, and student ID credentialing
  • Catalog, program, and financials/Accounts Receivable (AR) management
  • CRM, admissions portal, and multi-channel communications
  • Reporting, analytics, and embedded AI/Copilot capabilities
  • Data migration from NorthStar, training, and ongoing technical support

How proposals are evaluated

CriterionWeight / scoring
A. General & Section 5 Functionality50 points
B. Cost25 points
C. Project Management & Support20 points
D. References5 points

Minimum qualifications

  • Onshore (US Organization Only)
  • 100% SaaS delivery with no on-premises dependency
  • Mobile-ready and Chrome browser accessible across iOS, Android, Windows, Mac
  • Functional bidirectional Canvas REST API integration
  • SAML 2.0 Single Sign-On (SSO) and Multi-Factor Authentication (MFA)
  • Utah GDPA and FERPA compliance with audit logging and encryption
  • Support hours minimum 7:00 AM - 5:00 PM MST, Monday-Friday
  • Minimum three (3) client references with contact details

Documents to include with your response

  • Proposal response in concise outline format
  • Cost Proposal (submitted in a separate file)
  • Minimum three (3) client references with contact details
  • Claim of Business Confidentiality form (if applicable)
  • Exceptions and additions to terms and conditions (if any)
  • Implementation, migration, and installation schedule
  • Customized training outline and schedule

How to submit

Method
Electronic via the U3P website
Instructions
Proposals must be concise and in outline format. Cost proposal must be submitted in a separate file. Website URLs must not be submitted.
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