What the buyer needs
AI summaryMadison-Oneida Board of Cooperative Educational Services (BOCES) requests sealed bids under IFB 26-12-004 for the provision of art supplies for Madison-Oneida BOCES and Participating School Districts. The requested supplies include 4-ply 22" x 28" metallic gold railroad board and 36" wide acrylic in charcoal, dark purple, and gray. Eligible bidders are USA-based organizations, including persons, companies, corporations, or firms, and bid security is not required. Bidders must submit sealed bids to the Cooperative Bidding Office at 4937 Spring Rd, Verona, NY 13478, by 3:00 p.m. on December 8, 2026, when Madison-Oneida BOCES will publicly open them. Submitted bids remain binding for 45 days after opening, and Madison-Oneida BOCES and Participating School Districts may award the contract in whole or in part or reject any or all bids. The successful bidder must execute an agreement within 10 days of receiving the Notice of Award and furnish required insurance certificates naming Madison-Oneida BOCES as an additional insured.
Scope of work
- Provision of defined art supplies to MOBOCES and Participating School Districts
- Fulfill and ship orders within fourteen (14) days after receipt of Purchase Order
- Provide a qualified supervisor for art supplies
- Deliveries must include packing slips with quantity, unit price, extended price, and total
- Accept returns and process credits expeditiously
- Meet with MOBOCES and PSDs as requested during the Agreement
- Submit a report by location with the invoice
Minimum qualifications
- Bidder must be registered to do business in New York State.
- Qualified supervisor with a minimum of two (2) years of experience as a supervisor.
- List of customer references with a current business relationship exceeding two (2) years.
- Demonstrated ability to supply art supplies efficiently and effectively.
Documents to include with your response
- Complete and Signed Bid Forms
- Bid Certification Form
- Non-Collusive Bidding Certification
- Iran Divestment Act Certification
- Uyghur Forced Labor Prevention Act Certification Form
- Sexual Harassment Prevention Certification Form
- Vendor Certification Form / Bidder Certification Form
- Signed Agreement
- Certificates of Insurance
- Bidder's Response Sheet (hardcopy and electronic copy)
How to submit
- Method
- Sealed opaque envelope (hardcopy and electronic copy); fax and email not accepted
- Instructions
- Deliver or mail to Madison-Oneida BOCES, Cooperative Bidding Office, PO Box 168, 4937 Spring Rd, Verona, NY 13478. Mark outside with bidder name, address, bid title and number, 'SEALED BID', and opening date and time. Original wet ink signatures required.