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City of Philadelphia Integrated Environmental Health and Regulatory Compliance SaaS Management System

Buyer
City of Philadelphia, Philadelphia Department of Public Health, Environmental Health Services
Place of performance
Offsite
Submission deadline
Dec 7, 2026

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What the buyer needs

AI summary

The City of Philadelphia Department of Public Health seeks a vendor to provide a customized, Software-as-a-Service (SaaS) Integrated Environmental Health and Regulatory Compliance Management System. The offsite solution must support major browsers with responsive design, require no installation, and include robust search, Esri ArcGIS-preferred GIS reporting, API access, data migration, initial training, and 99.9% uptime. Only onshore organizations based in the United States are eligible to bid. Applicants must attend a mandatory pre-proposal Zoom meeting on November 17, 2026, at 1:00 PM local Philadelphia time, and submit all questions by November 23, 2026, at 5:00 PM. Vendors must submit proposals digitally via email or online by December 7, 2026, at 5:00 PM local Philadelphia time. Applicants must also complete a Requirements Compliance Matrix in Excel and provide a cost proposal detailing standard licensing and data migration costs.

Scope of work

  • Customized SaaS integrated environmental health and regulatory compliance management system
  • Browser support (Chrome, Edge) with responsive design for tablets, phones, and computers
  • Flexible GIS reporting capability (Esri ArcGIS preferred) and API access
  • Data migration and robust search functionality
  • Role-based training for field, management, and IT staff with digital documentation
  • Maintenance, support services, and 99.9% uptime
  • Minimum one-year turnkey warranty (two additional warranty years requested as options)

Minimum qualifications

  • Attendance at the mandatory virtual Pre-Proposal Meeting
  • Onshore USA organization only
  • Preferably minimum five years experience in large-scale project management and municipal/state/federal systems
  • Experience translating Philadelphia codes, guidelines, and regulations into software requirements
  • Experience in data hosting, storage, security, network operations, and backup
  • References from owners of comparable projects

Documents to include with your response

  • Volume 1: Vendor Qualifications
  • Volume 2: Technical Approach and Cost Proposal
  • Appendix D: Requirements Compliance Matrix (Excel)
  • Appendix G: Chapter 17-1400 Disclosures (on eContract Philly)
  • Appendix H / Appendix C: Philadelphia Tax and Regulatory Status and Clearance Statement
  • Appendix I: Local Business Entity or Local Impact Certification (optional)
  • Statement of Financial Capacity and recent financial statements or IRS Form 990
  • W-9 form matching eContract Philly registration

How to submit

Method
Electronic via eContract Philly
Instructions
Submit electronically on eContract Philly in two separate files: Volume 1 (Vendor Qualifications) and Volume 2 (Technical Approach and Cost Proposal).
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