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Automated Materials Handling System Solution for Arroyo Grande Library

Buyer
County of San Luis Obispo
Place of performance
Arroyo Grande Library, County of San Luis Obispo, California
Submission deadline
Dec 11, 2026

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What the buyer needs

AI summary

The County of San Luis Obispo seeks proposals from qualified firms for a comprehensive Automated Materials Handling System solution for the Arroyo Grande Library. The requested scope includes equipment, installation, system integration with Koha, testing and commissioning, user training, technical and warranty support, and optional ongoing maintenance and replacement parts. Only onshore United States organizations are eligible to submit proposals. Prospective proposers must submit written questions through the County's Purchasing website by 3:00 p.m. on December 1, 2026, and submit one electronic PDF proposal through the same website by 3:00 p.m. on December 11, 2026. The County will evaluate proposals using a 100-point Phase One scale that includes 30 points for system compatibility and equipment requirements and 25 points for cost, and may invite top-ranked proposers for an on-site interview, oral presentation, and Best and Final Offer. The contract term is one year from the date of award, and the County has not specified a budget.

Scope of work

  • Provide a complete, new Automated Materials Handling (AMH) system with a minimum of nine (9) sorting bins or destinations.
  • Supply, install, configure, and test an RFID reader and all associated hardware, software, and licensing.
  • Integrate the AMH system with the Library's existing Koha Integrated Library System (ILS).
  • Deliver, install, test, and commission the complete AMH system at the Arroyo Grande Library.
  • Provide onsite training for designated Library staff, including operating manuals and documentation.
  • Provide warranty coverage and technical support for the complete AMH system.
  • Provide optional ongoing maintenance, onsite service agreements, and replacement parts.

How proposals are evaluated

CriterionWeight / scoring
System Compatibility and Equipment Requirements30
Cost25

Minimum qualifications

  • Demonstrated prior experience integrating AMH systems with Koha ILS and examples of comparable library installations.
  • Prime contractor and applicable subcontractors must register with the Department of Industrial Relations (DIR) prior to contract award.
  • Must pay employees at least prevailing rate wages for public works performed on the Project.

Documents to include with your response

  • Technical Proposal (Required)
  • Risk Assessment Questionnaire (Required)
  • Designation of Subcontractor Form (Required)
  • Cover letter summarizing key points of the proposal
  • Organizational chart and resumes for all key individuals
  • Equipment list and itemized pricing
  • Proposed implementation schedule and testing procedures
  • Local Vendor Preference form (if applicable)

How to submit

Method
Electronic via the County's Purchasing website
Instructions
Submit one (1) electronic copy in Adobe Acrobat Portable Data Format (pdf) through https://www.slocounty.ca.gov/departments/central-services/purchasing-services/services/bid-rfp-opportunities.
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