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OpenSolicitation 087-26

Court Management System Program and Project Management Services for Replacement Program

Buyer
Todd B. Portune Center for County
Place of performance
Hamilton County, Ohio
Submission deadline
Dec 14, 2026

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What the buyer needs

AI summary

The Board of County Commissioners of Hamilton County, Ohio, on behalf of the Hamilton County Clerk of Court, seeks a vendor to provide program and project management services for a multiyear Court Management System Replacement Program. The scope includes replacing legacy systems, migrating data, integrating new platforms, modernizing supporting applications, deploying an enterprise Integration Hub, developing an Integrated Master Schedule, managing workstreams, and providing at least 30 days of post-go-live hyper-care support. Only onshore organizations in the United States are eligible to bid, and the work will be performed offsite. A pre-bid meeting will be held on November 23, 2026, and all questions must be submitted by November 30, 2026. Offerors must submit proposals by 11:00 AM EST on December 14, 2026, either electronically through B2Gnow or as sealed paper proposals delivered to Hamilton County Purchasing in Cincinnati, Ohio. Key staff will conduct a two-stage evaluation considering relevant experience, cost, and required forms, with top-rated proposals advancing.

Scope of work

  • Establish a formal Program Governance Framework and Program Management Plan (PMP)
  • Provide a dedicated Program Manager and supporting project management team
  • Develop and maintain a detailed Integrated Master Schedule (IMS)
  • Lead and facilitate requirements gathering and Joint Application Design (JAD) sessions
  • Coordinate all vendor relationships and workstream management
  • Deliver a comprehensive Organizational Change Management (OCM) program
  • Develop a Quality Management Plan (QMP) and manage go-live readiness criteria
  • Provide hyper-care support for at least 30 days following each go-live

How proposals are evaluated

CriterionWeight / scoring
Relevant Experience25
Program Management Approach20
Organizational Change Management Approach20
Personnel Qualifications15
References10
Cost10

Minimum qualifications

  • Program Manager must hold PMP or PgMP certification, or demonstrated equivalent experience
  • Project Manager(s) must have experience working with technical implementations
  • Named Organizational Change Management lead with demonstrated experience delivering comparable OCM programs
  • At least three references for projects of comparable scope
  • Background checks required for all onsite personnel
  • Evidence of CJIS compliance
  • Not excluded or disqualified in the System for Award Management (SAM)

Documents to include with your response

  • Registration Form
  • Bid Affidavit (Proposal or Bid Form, Personal Property Tax Form, Warranty)
  • Cost Sheet with hourly cost per associate and line-item pricing
  • Resumes for key personnel
  • List of at least three references
  • List of all Hamilton County Departments served

How to submit

Method
Electronic through B2Gnow or sealed paper proposals
Instructions
Submit electronically via B2Gnow (https://hamiltoncountyohio.gob2g.com/) or mail/hand-deliver 1 original paper copy and 1 electronic copy (flash drive) to Hamilton County Purchasing Department, Room 507, 138 East Court Street, Cincinnati, Ohio 45202. Reference RFP # 087-26.
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