What the buyer needs
AI summaryUS Ignite, Inc. seeks a service provider to function as its dedicated accounting department, delivering outsourced accounting, financial reporting, tax compliance, and human resources/benefits services. The scope includes monthly close procedures, accounts payable and receivable management using Sage Intacct and Bill.com, payroll integration, benefits coordination, Form 990 tax return preparation, and Federal Indirect Cost Rate Agreement Proposal support. Onshore (USA-only) vendors are eligible to bid, with work performed offsite. Clarification questions are due in writing by November 13, 2026, at 8:00 PM EDT, and proposals must be emailed to [email protected] by November 30, 2026, at 8:00 PM EDT. US Ignite will award a firm fixed-price contract to the responsive provider demonstrating the capacity to deliver quality services. The performance period starts January 1, 2027, for a one-year base term with four option years.
Scope of work
- Monthly accounting and general ledger management using Sage Intacct
- Accounts payable and receivable management utilizing Bill.com
- Monthly and annual financial reporting and internal controls advisory
- Human resource outsourcing, monthly payroll processing, and benefits coordination
- State and federal payroll tax and unemployment insurance processing
- Annual audit support and year-end close
- Federal and state nonprofit tax returns including Form 990, W-2s, and 1099s
- Preparation and negotiation of the Federal Indirect Cost Rate Agreement Proposal
Minimum qualifications
- Thorough understanding of Generally Accepted Accounting Principles (GAAP)
- Thorough understanding of 2 Code of Federal Regulations (CFR) Part 200 (Uniform Guidance)
- Non-profit financial accounting, including government/foundation grants and NICRA
- Knowledge of payroll processing functions and Federal/State wage and hour laws
- Demonstrated proficiency in Sage Intacct and Bill.com
Documents to include with your response
- Primary contact information and short organization description
- Three professional references for clients similar to US Ignite (501(c)(3) federal grantees)
- Description of firm's experience with 501(c)(3) nonprofits
- Summary of qualifications and resumes of assigned staff
- Response to Scope of Services
- Cost Proposal table for base year and four option years, including key assumptions and special costs estimate
How to submit
- Method
- Instructions
- Submit via email to the RFP coordinator by November 30, 2026, no later than 8:00 PM EDT.