What the buyer needs
AI summaryThe Township of Shaler seeks a qualified, professional vendor to conduct a full facility needs assessment of the Shaler North Hills Library, including structural, mechanical, and electrical needs. The selected vendor will evaluate current conditions, identify current and future service and facility needs, and deliver a final report and presentation materials to inform future planning, capital investment, and operational decision-making. Onshore USA-only vendors must submit one original and one copy of their proposal in a sealed envelope to Assistant Manager Joseph Shook at Shaler Township, 300 Wetzel Road, Glenshaw, PA 15116, by Wednesday, December 2, 2026, at 12:00 P.M. Vendors must email questions to [email protected] no later than five business days before the proposal due date. A selection committee will evaluate proposals based on qualifications, relevant experience, past performance, timeline, references, and total cost to determine the best value, and the Board of Commissioners will award the contract. The contract period is one year, and the Township is looking for proposals without a stated budget.
Scope of work
- Review existing demographic, facility, service, and community data
- Assess current and future library space, structural, mechanical, and electrical needs
- Conduct stakeholder engagement through meetings, interviews, and surveys
- Develop prioritized recommendations and an implementation roadmap
- Prepare a draft Library Needs Assessment Report for review
- Deliver two printed and bound copies and an electronic copy of the final report
- Provide electronic deliverables in Microsoft Word, Excel, and PDF formats
- Prepare presentation materials summarizing key findings and recommendations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proposer’s qualifications, relevant experience, and past performance on similar municipal facility assessments | Not specified |
| Demonstrated understanding of the project and the quality, completeness, and soundness of the proposed approach and methodology | Not specified |
| Qualifications and availability of the personnel assigned to the project | Not specified |
| Proposed schedule and ability to meet the Township’s timeline | Not specified |
| References | Not specified |
| Total cost | Not specified |
Minimum qualifications
- Qualified, professional vendors
- Experience in construction management, particularly municipal facility review, is preferred but not required
- Subject to a criminal history check conducted by the Township of Shaler
Documents to include with your response
- Letter of Transmittal
- Firm profile
- Approach and experience description
- Three client references
- Explanation of any contract termination for default in the past five years
- Proposal summary
- Proposer’s total cost
- Project schedule identifying key milestones
- Draft agreement
- Non-collusion and contractor integrity certification
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit one original and one copy in a sealed envelope marked LIBRARY FACILITY NEEDS ASSESSMENT PROPOSAL to Joseph Shook, Assistant Manager, Shaler Township, 300 Wetzel Road, Glenshaw, PA 15116. Proposals must be no more than 12 pages.