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OpenSolicitation CC/RFP #2627-03

Student Information System Software, Implementation, Migration, Training, and Support Services

Buyer
Teaneck Board of Education
Place of performance
Offsite; Teaneck Board of Education, Teaneck, New Jersey 07666
Submission deadline
Dec 10, 2026

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What the buyer needs

AI summary

The buyer seeks a vendor to provide an operational student information system with responsive web and mobile access. The contractor must furnish all software, licenses, subscriptions, implementation services, project management, configuration, data migration, integration, testing, training, documentation, and ongoing support. Required services include project discovery, role and security design, data conversion and validation, interface development, and user-acceptance testing support. The vendor will also train administrators and teachers, manage cutover and go-live stabilization, and provide ongoing software updates and service-level commitments, with work performed offsite. Only USA organizations are eligible to bid, and applicants may submit responses digitally via email or online. The buyer will hold a pre-proposal meeting and on-site visit on November 24, 2026, for a three-year contract.

Scope of work

  • Student Information System (SIS) software and licenses or subscriptions
  • Implementation services, project management, and solution configuration
  • Skyward data migration of at least seven years of historical data with two trial conversions
  • Integration with IEP Direct required by go-live
  • Functional, integration, security, performance, and user-acceptance testing support
  • Training for system administrators, operational users, school administrators, and teachers
  • Cutover planning, go-live support, stabilization, and technical/end-user documentation
  • Ongoing software updates, maintenance, and support services

How proposals are evaluated

CriterionWeight / scoring
Three-year total cost of ownership20%
TechnicalNot specified
ManagementNot specified

Minimum qualifications

  • Minimum of five (5) years of experience developing, maintaining, and supporting SIS for public school districts
  • Onshore (USA Organization Only)
  • New Jersey Business Registration Certificate
  • Compliance with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. (Affirmative Action)
  • Criminal history background checks for employees with regular student contact (N.J.S.A. 18A:6-7.1)
  • Pre-employment requirements compliance (P.L. 2018 c.5, N.J.S.A. 18A:6-7.6 et seq.)

Documents to include with your response

  • Financial Guarantee (bid bond, cashier's check, or certified check)
  • Certificate or Consent of Surety
  • Chapter 271 Political Contribution Disclosure Form
  • CC/RFP Proposal Form--Signed
  • Statement of Ownership
  • Acknowledgment of Addenda Issued
  • Affirmative Action Certificate of Employee Information Report
  • Assurance of Compliance Statement
  • Business Registration Certificate
  • Non-Collusion Affidavit

How to submit

Method
Sealed hard copy
Instructions
Deliver in a sealed envelope to the Office of the School Business Administrator/Board Secretary, Teaneck Board of Education, 651 Teaneck Road, Teaneck, New Jersey 07666, bearing title, proposal number, vendor name/address, and opening date/time. Electronic (e-mail) submissions are not accepted.
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