What the buyer needs
AI summaryThe City of Vineland is soliciting Qualification Statements for Risk Management Consultant Services. The consultant will identify insurable exposures, recommend methods to reduce, assume, or transfer risk of loss, review the City's annual assessment, and assist in preparing its annual insurance budget. Eligible applicants are onshore, licensed property/casualty insurance agents or brokers with demonstrated experience managing public insurance risks who comply with New Jersey business registration and equal employment opportunity laws. Interested firms must submit sealed Qualification Statements to the Purchasing Agent at 640 E. Wood Street, Vineland, NJ 08360, by 1:00 p.m. on December 15, 2026, and direct written questions to the Purchasing Agent by December 2, 2026. An evaluation team will score submissions on a 100-point scale—including experience and reputation (10 points) and proximity and meeting availability (20 points)—and recommend qualified respondents to the governing body for a single contract award based on price and other factors. The contract term is one year, from February 1, 2026 to January 31, 2027, and no budget is specified.
Scope of work
- Assist the City in identifying insurable exposures and recommend methods to reduce, assume, or transfer risk of loss.
- Assist the City in understanding and selecting coverages available from the TRICO Joint Insurance Fund.
- Review additional coverages outside the Fund and purchase and bind authorized coverages.
- Review the City's annual assessment prepared by the Fund.
- Assist the City in preparing its annual insurance budget.
- Execute and file a copy of the TRICO Joint Insurance Fund agreement with the City and Executive Director's office.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience and reputation in the field including reliance on in-house vs. contracted resources | 10 points |
| Proximity to the City and Availability to accommodate any required meetings of the City | 20 points |
| Cost criteria | 30 points |
Minimum qualifications
- New Jersey licensed property/casualty insurance agent or broker
- Insurance Producer pursuant to NJSA 17:22-A
- Demonstrated prior experience in the management of public insurance risks
- Valid New Jersey Business Registration Certificate prior to contract award
- Compliance with EEO/Affirmative Action requirements (N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.)
Documents to include with your response
- Statement of Authority
- Proposal Checklist
- Fee Schedule
- Statement of Ownership Disclosure
- Affirmative Action Compliance Notice
- Acknowledgment of Receipt of Addenda
- Disclosure of Investment Activities in Iran Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Proof of valid New Jersey Business Registration Certificate
- Certificate of Insurance
How to submit
- Method
- Sealed hard copy
- Instructions
- Deliver to Office of the Purchasing Agent, Fifth Floor, City Hall, 640 E. Wood Street, Vineland, NJ 08360, with RFQ title clearly marked on the outside. Fax, e-mail, or telephone submissions are not permitted.