What the buyer needs
AI summaryThe buyer seeks a vendor to provide the Vaisala X-Weather Horizon Pro road weather information solution, a cloud-hosted hazard information system supporting winter-maintenance situational awareness and operational decision-making. The platform must deliver road-weather condition forecasts using an established forecasting model or equivalent technology, along with web-based user access to observations, forecasts, and configurable alerts. At a minimum, the system must provide current sensor observations, sensor status information, forecast views for short-term and multi-day planning, and forecasts for the City's designated locations. It must also include user-access controls, dashboard operation, web-based access, and API access or an equivalent method for retrieving system data. Only onshore organizations based in the USA are eligible to bid, and all work will be performed offsite. Vendors may submit responses digitally via email or online, and all questions are due no later than November 23, 2026.
Scope of work
- Cloud-hosted road weather information platform with web-based user interface
- Access to system data via REST API or equivalent interoperable API
- Estimated 12 Road Weather Forecast Points (RWFPs)
- Configurable alerts, notifications, and short-term and multi-day forecast views
- Estimated 12 GroundCast pavement/road condition sensors (6 confirmed initial units, up to 18 total)
- Embedded cellular communications for sensor and system operation
- 24/7 hosted service maintenance and manufacturer's standard equipment warranty
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest responsive and responsible bidder (total aggregate evaluated price) | Not specified |
Minimum qualifications
- Must be a responsive and responsible bidder
- Delinquent contractors shall not be deemed responsible
- Must complete Vendor Background Questionnaire
- If proposing an alternative product, must provide point-by-point comparison demonstrating equivalency
Documents to include with your response
- Bid Cover Sheet (Page 1)
- Bid Schedule of Prices: Itemized (Page 14) and Schedule B (Pages 49-50)
- Bid and Bidder's Affidavit, signed and notarized (Pages 16-21)
- Vendor Background Questionnaire, signed and notarized (Pages 22-28)
- Contract Signature Pages (Pages 42-43)
- Schedules B and D through G (Pages 49-57)
- NYS M/WBE Certification, if applicable
- Copies of any governing software license, cloud-service, or subscription agreements
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit sealed bid in person or via mail/courier to Purchasing Office, One Larkin Center, 3rd Floor, Yonkers, NY 10701. Return only required pages listed on page 6.