What the buyer needs
AI summaryThe County of Dane seeks a vendor to upgrade the resident monitoring system for Badger Prairie Health Care Center in Madison, Wisconsin. The requested scope includes system components for an operational CenTrak TruView solution, TruView IoT licensing, a cloud-to-cloud interface, application programming, initial configuration, and integration services with existing systems as applicable. Only onshore organizations in the United States are eligible to bid, and the vendor will perform the work offsite. Interested proposers must submit questions by December 9, 2026, and submit responses electronically through the County's OpenGov portal by December 29, 2026, at 2:00 p.m. The County of Dane will award the contract to the highest-scoring responsive and responsible proposer, or it may request final and best offers from top proposers for scoring and ranking. The selected contractor must maintain required insurance coverages, including general liability, professional liability, automobile liability, and Wisconsin statutory workers' compensation, and cannot subcontract without prior written permission.
Scope of work
- Furnish, install, configure, and test CenTrak TruView system components
- TruView IoT licensing and Cloud-to-Cloud Interface
- Initial software configuration, programming, and third-party integration services
- Infrared/location design survey and pre-installation site assessments
- Physical removal of existing wander management system components
- On-site installation labor, cabling, and commissioning/acceptance testing
- Staff training (Clinical, Operations, and IT) and as-built documentation
- Annual support and maintenance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience & Qualifications of Key Personnel | 15 |
| Cost | 25 |
| Local Vendor Preference | 5 |
Minimum qualifications
- Onshore (USA Organization Only)
- Valid possession of appropriate required permits and licenses
- Compliance with Wisconsin Department of Commerce and OSHA safety standards
Documents to include with your response
- RFP Response document (PDF format)
- Cost Proposal / Pricing Table
- Vendor Questionnaire
- Company W9 form (signed within the past 12 months)
- Fair Labor Practice Certification
- Signature Declaration
- Designation of Confidential and Proprietary Information (if applicable)
- Certificate of Insurance (prior to performing work)
How to submit
- Method
- Electronic via the County's eProcurement Portal (OpenGov)
- Instructions
- Submit via https://procurement.opengov.com/portal/countyofdane before 2:00 pm on December 29, 2026. Late, faxed, mailed, hand-delivered, or incomplete proposals will be rejected. Documents must be saved in PDF format.