What the buyer needs
AI summaryThe government authority in Livingston, Texas, seeks grant administration services for a commercial driver license training and examination center. Services include pre-execution through closeout, readiness assessments, and coordination of grant documentation. The scope of work involves preparing grant readiness assessments, environmental reviews, and coordinating project documentation. Assistance will be provided for grant amendments, budget revisions, and financial requests. The buyer requires assistance with financial requests, including drawdowns, payments, and reimbursements, ensuring supporting documentation is complete. Federal procurement and compliance are also key components of the required services.
Scope of work
- Prepare a grant readiness assessment and work plan
- Assist with HUD onboarding, required forms, and grant execution
- Coordinate environmental review under 24 CFR Part 50 or Part 58
- Establish project baseline and monitor scope, budget, and schedule
- Advise on federal procurement standards under 2 CFR Part 200
- Address Build America, Buy America (BABA) and federal compliance requirements
- Maintain grant budget tracking tool and assist with drawdown requests
- Prepare monthly status reports and final grant closeout package
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant Experience and Past Performance | 25 |
| Fixed Fee and Overall Cost Value | 20 |
Minimum qualifications
- Relevant federal grant administration experience
- Experience administering HUD EDI-CPF or comparable HUD grants
- Experience with federally funded construction or infrastructure projects
Documents to include with your response
- Cover letter signed by an authorized representative
- Firm qualifications, relevant project experience, and proposed team
- Technical approach, schedule, and deliverables
- References
- Fixed-fee cost proposal with phase breakdown and exclusions
- Completed Texas Form CIQ, as applicable
- Certification Regarding Lobbying, as applicable
- Standard Form-LLL (Disclosure of Lobbying Activities), as applicable
- Form 1295 Certificate of Interested Parties (before contract execution)
How to submit
- Method
- Physical hard copy and USB flash drive
- Instructions
- Submit four (4) original hard copies marked ORIGINAL and signed, plus one (1) PDF digital copy on a USB flash drive to Nacole Reeks, Polk County Procurement Coordinator, 602 E. Church St., Suite 120, Livingston, Texas 77351.