What the buyer needs
AI summaryThe vendor will revise cost estimates based on design changes and provide subject matter expert presentations. They will also help facilitate negotiations with contractors for claims and disputes.
Scope of work
- Independent evaluation and validation of Architect/Engineer estimates with side-by-side comparison
- Quantity takeoffs and cost calculations for labor, materials, and equipment
- Prediction of escalation, contingencies, allowances, and cost trends
- Conceptual and budget-level estimates for projects being vetted by the District
- Identification of cost-saving measures and value engineering opportunities
- Revision of cost estimates based on design changes and updated project documents
- Review of contractor bids, proposed change orders, and cost proposals
- Analysis and position statements for delays, claims, and time extension requests
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Insurance Requirements (Exhibit E) | 20 Points |
| Firm’s Personnel, Staffing & Resources | 50 points |
| Relevant Experience and References | 75 points |
| Prior Work for SBCUSD | 15 points |
| Litigation | 20 points |
| Bankruptcy | 10 points |
| Overall completeness and clarity of Qualifications Submittal | 30 points |
| Attachment 1a – Acceptance of MSA Term (Exhibit G) | 30 points |
| Attachment 3 – Fee Schedule and Reimbursable Expenses (Exhibit C) | 50 points |
Minimum qualifications
- No license revoked or suspended in the past seven (7) years
- Ability to meet all District Master Services Agreement insurance requirements
- Considerable expertise and experience delivering Cost Estimating Services to school districts
- California Admitted insurer with a rating of A or better for required insurance
Documents to include with your response
- Table of Contents (1-2 pages)
- Description of Firm (maximum 2 pages)
- Current Certificate of Insurance and claims history
- Resumes or profiles for key staff (maximum 2 pages per individual)
- Exhibit C / Attachment 3: Fee Schedule and Reimbursable Expenses
- Exhibit F / Attachment 4: Equal Opportunity and Workmen's Compensation
- Exhibit G / Attachment 1A: Acceptance of Terms
- Exhibit H / Attachment 2: Respondent Questionnaire
- Exhibit I / Attachment 5: Respondent's Certificate Regarding Workmen's Compensation
- Exhibit J / Attachment 6, Exhibit K, and Exhibit L: LBOP Registration, Vendor Application, and W-9
How to submit
- Method
- Electronic via email
- Instructions
- Submit one digital version via email to Dawn Metz, Facilities Planning and Development, with subject line: RFQ NO. 26-008 - COST ESTIMATING SERVICES. Maximum 30 pages, 10-point font or greater, excluding attachments.