What the buyer needs
AI summaryThe buyer seeks janitorial services for its 133,000-square-foot headquarters facility in Richmond, Virginia. Services will maintain housing buildings in a neat, clean, and orderly condition. Evening cleaning services are required to start at 5:00 p.m. and must be finished by 8:30 p.m. The contract period will be for one year. A mandatory site visit is scheduled for November 23, 2026. All questions must be submitted no later than December 4, 2026.
Scope of work
- Nightly janitorial services Monday through Friday from 5:00 p.m. to 8:30 p.m.
- Carpet spotting, vacuuming, damp mopping, spray buffing, stripping, waxing, and sealing floors
- Dusting, damp-wiping, glass cleaning, metal polishing, and porcelain ware cleaning
- Emptying and servicing wastebaskets and sanitary napkin dispensers
- Providing all necessary labor, supervision, industrial equipment, and specified cleaning supplies
- Providing a Site Supervisor and Night Supervisor for daily operations and quality control
- Temporary additional janitorial services for special events if requested
- Phase-in and phase-out transition services for up to 90 days upon contract expiration
Minimum qualifications
- Authorized by law to conduct business in Virginia
- Physical office location within the City of Richmond and/or surrounding counties
- Available to respond to telephone messages within one (1) hour
- Available on-site within two (2) hours of notification from Virginia Housing
- Minimum of five (5) years in business providing specified janitorial services
- Previously trained and experienced custodial personnel
- Security clearance, fingerprinting, and photo ID badges from Division of Capitol Police
Documents to include with your response
- Attachment #A Janitorial Services Pricing Sheet
- Resumes and documentation supporting qualifications
- Proof of being in business for at least five years
- Material Safety Data Sheets (SDS) for all cleaning products
- Subcontracting plan if certified by Virginia SBSD and applicable
- Proof of required insurance coverage within 15 days of request
How to submit
- Method
- Electronic via Virginia Housing ShareFile
- Instructions
- Upload proposals and required attachments to the Virginia Housing ShareFile link (see Attachment D for upload instructions) no later than 5:00 p.m. EST on December 14, 2026.