What the buyer needs
AI summaryFloyd County is seeking bids for a copier lease, maintenance, and supplies agreement. The agreement will cover copiers, maintenance services, and all supplies except paper.
Scope of work
- New copiers with no re-manufactured or refurbished components
- Maintenance services and monthly service reports in Excel
- All supplies except paper, including toner and finisher supplies such as staples
- Automatic meter reading and monthly billing by location
- Hard drive scrubbing or removal per DOD 5220.22 requirements
- Two pricing options: phase-in as current leases expire or buyout
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price / Cost | Not specified |
| Other factors / Conformance to Invitation for Bid | Not specified |
Minimum qualifications
- Vendor must have an office within 100 miles of Floyd County
- Three outside references with similar specifications within the last five years
- Proof of relevant qualifications such as certifications
- No sub-contracting allowed for any part of this contract, including financing
Documents to include with your response
- General Terms and Conditions
- Check List
- Bidders Declaration
- Vendor Information and Proposal Form
- Certificate of Non-Discrimination
- Certificate of Non-Collusion
- Drug-Free Workplace Certificate
- Specifications
- Bidders Addenda Acknowledgement
- Pricing Sheet (submitted separately in Bonfire)
How to submit
- Method
- Electronic via Euna (Bonfire) website
- Instructions
- Submit electronically at https://floydcountyga.bonfirehub.com by 2:00 PM local time on December 7, 2026. Required documents must be submitted as one attachment; pricing sheet must be submitted separately under Bid Pricing.