What the buyer needs
AI summaryThe City of Port Wentworth seeks proposals for disaster debris monitoring services. Services include preparing daily operational reports, managing field staff, and monitoring recovery contractor operations. The selected firm must be experienced in disaster debris removal, reduction, and disposal monitoring, including marine debris. The firm must be prepared to respond within 36 hours of estimated landfall. Proposals are due by November 16, 2026, at 11:00 AM EST and must be submitted electronically or via certified mail. Questions must be submitted at least ten days prior to the proposal closing date. Selection will be based on qualifications and experience, with fees determined through negotiation. The City reserves the right to reject any or all proposals.
Scope of work
- Disaster debris monitoring for rights-of-way, private property, drainage, and waterways
- Daily operational reports submitted by 10:00am the following day
- Automated/electronic paperless debris tracking system and load ticket digitization
- Maps, GIS applications, dashboards, and visual reporting tools
- Contractor vehicle certification and invoice review, reconciliation, and validation
- Project Worksheet and report preparation for FEMA and FHWA reimbursement
- Emergency management planning, debris management plan, training, and staff augmentation
- Grant management consulting services including damage assessment and appeals
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| References on recent projects of comparable size and scope, including projects over 50,000 C.Y. | 0-20 Points |
| Diverse project experience including ROW, C&D Debris, marine debris, private property, strucure demolition, and vessel removal. | 0-15 Points |
| Capacity to respond immediately. | 0-25 Points |
| Qualifications of project personnel and consultant's ability to commit a capable staff and support for a project of this size and under the time constraints as listed in the RFP. | 0-20 Points |
| Consultant's reasonableness of fee in relation to the scope | 0-20 Points |
Minimum qualifications
- Licensed in the State of Georgia
- Demonstrated experience in disaster debris removal, reduction, and disposal monitoring
- Experience in marine debris removal monitoring from waterways
- Registered with City of Port Wentworth Procurement Services Vendor Registration system
- Respond no later than 36 hours prior to estimated landfall
Documents to include with your response
- Executive Summary
- Work Plan and Scheduling
- Fee Schedule
- Experience and Qualifications with organizational chart
- List of exceptions, qualifications, or exclusions
- Exhibit A (Certification regarding Debarment, Suspension, Ineligibility, and Voluntary exclusion)
- Exhibit B (Evaluation Form)
- Vendor AP Packet
How to submit
- Method
- Email or certified mail (USPS/FEDEX)
- Instructions
- Submit to Emergency Management Director; mailed submissions require a digital copy on a thumb drive. Maximum 15 double-sided printed pages excluding Exhibits A and B, cover pages, and tabs.