What the buyer needs
AI summaryWhitfield County Schools seeks proposals for playground equipment installation at Valley Point Elementary School. The selected contractor will provide all designs, labor, materials, and related services for children aged 5-12. Proposals are due by December 9, 2026, at 2:00 PM. A mandatory pre-proposal meeting and facility tour will be held on November 18, 2026. Late, emailed, or faxed responses will not be accepted. Evaluation will consider cost, meeting RFP requirements, suitability for purpose, references, and management expertise. A bid bond or certified check for five percent of the total proposal amount is required.
Scope of work
- Provide all designs, labor, materials, equipment, supervision, permits, and inspections
- Provide 3D rendering of overall proposed design and detailed 2D layout
- Install hard surface shade canopy (no fabric shades allowed)
- Install two drains under playground equipment topped with drainage stone
- Provide stainless steel, zinc coated, or galvanized rust-resistant hardware
- Provide manufacturer quality specifications, warranty information, and HIC certification documentation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost | Not specified |
| Met RFP Response Requirements | Not specified |
| Suitability for Purpose | Not specified |
| References / Experience with Company | Not specified |
| Management Expertise | Not specified |
Minimum qualifications
- Licensed to do business in Whitfield County, Georgia
- Minimum of five (5) years in business
- Registered and participating in E-Verify federal work authorization program
- IPEMA Certified Manufacturer and Installer
- HIC Certified system
- Attendance at mandatory pre-proposal meeting and facility tour
Documents to include with your response
- Cover letter signed by authorized representative
- Completed E-Verify Affidavit (Section 5.0)
- Statement of experience and list of current and new clients
- Training, qualifications, and experience of key personnel
- Proposal Form (Section 3.0) with itemized cost proposal
- Bid Bond or certified check for 5% of total proposal amount
- Certificates of Insurance (Worker's Compensation, General Liability, Vehicle/Equipment)
- 3D rendering and detailed 2D layout of proposed design
- Manufacturer quality specifications, warranty information, and HIC certification documentation
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit one (1) original, three (3) separately bound identical copies, and one (1) electronic PDF copy on a USB drive in a sealed envelope to Whitfield County Operations Department, 3264 Cleveland Highway, Dalton, GA 30721.