What the buyer needs
AI summaryThe University intends to establish a multiple-award pool of qualified vendors. Vendors must submit bids by Tuesday, November 24, 2026, at 11:00 a.m. Central Time. All inquiries regarding this Invitation to Bid must be submitted via email by Wednesday, November 11, 2026, by 12:00 p.m. noon Central Time.
Scope of work
- Event planning and comprehensive event management services
- Event production, audio/video (A/V), and lighting equipment operation
- Event-related rentals, décor, and tenting
- Installation, delivery, rigging, setup, and teardown
- Event-day support and onsite staffing
- Catering and alcoholic beverage service
- Venue rentals and event security
- Entertainment and musical artist booking
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Best Value Standard for Purchase of Goods or Services (Government Code 2155.074) | Not specified |
| Purchase price and whether goods or services meet specifications | Not specified |
| Contractor's financial resources and ability to perform | Not specified |
| Contractor's experience or demonstrated capability and responsibility | Not specified |
| Contractor's ability to provide reliable maintenance agreements and support | Not specified |
Minimum qualifications
- At least three (3) years of experience (preferred)
- Sufficient resources and staff with relevant skills
- TABC license to serve or sell alcoholic beverages, if applicable
- Compliance with FAA and TSU regulations for drones, if applicable
- Permits for pyrotechnics under TSU supervision, if applicable
Documents to include with your response
- Signed ITB cover/certification form (Page 2)
- Vendor Certification / Acceptance (Page 7)
- Signed copy of each addendum, if any
- Detailed compensation schedule / Simple Pricing Matrix
- Exhibit A: Vendor Certification – Executive Order GA-48 Compliance
- Exhibit B: VetHUB Subcontracting Plan, if subcontracting
- Exhibit C: House Bill 1295 Certificate for Interested Parties (if bid over $100,000)
- List of at least three references (if asked pre-award)
How to submit
- Method
- U.S. Postal Service overnight, Fed Ex overnight / Express Mail, or Hand Deliver (recommended)
- Instructions
- Submit one (1) paper original, one (1) paper copy, and a flash drive copy to TSU Purchasing Dept, Hannah Hall room 333, 3100 Cleburne St, Houston, TX 77004. Plainly mark envelope with offer number and opening date.