What the buyer needs
AI summaryWhitfield County is soliciting proposals for a comprehensive Job Classification and Pay Study for all County departments. The goal is to evaluate current structures and provide recommendations for internal equity, external competitiveness, and sustainability. Firms must demonstrate experience with similar public-sector studies, including evaluating compensation systems and job classification methodologies. Proposals are due by 2:00 PM on November 20th, 2026, and must be submitted in a sealed package. Questions regarding the RFP should be submitted in writing via email by 3:00 PM on November 6th, 2026. Proposals will be evaluated based on understanding of the project, methodology, firm qualifications, project team, and schedule. The study aims to provide a comprehensive and sustainable classification and compensation system. Deliverables include job evaluation methodology, documentation, and implementation cost scenarios.
Scope of work
- Review existing classification plan, job titles, descriptions, and salary plans
- Conduct comprehensive job analysis using questionnaires, interviews, or focus groups
- Evaluate and recommend updates to the classification structure and job evaluation methodology
- Conduct a market compensation survey and analyze internal equity and salary compression
- Develop a recommended compensation structure and assign all County classifications
- Provide an implementation cost analysis with at least three financial scenarios
- Deliver an electronic Compensation Maintenance Manual and editable tools and models
- Provide training to Human Resources staff and leadership or Board presentations
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of the Project | 25 Points |
| Proposed Methodology | 30 Points |
| Firm Qualifications & Experience | 20 Points |
| Project Team & Staffing | 15 Points |
| Proposed Schedule | 10 Points |
| Cost Proposal | 20 Points |
| Presentations or Interviews (Optional) | Up to 20 Additional Points |
Minimum qualifications
- Experience performing similar studies for public-sector organizations
- Capacity to evaluate compensation systems, job classification methodologies, and market competitiveness
- Minimum of 5 and maximum of 10 references, focusing on government entities served in the past five years
- Compliance with O.C.G.A. § 13-10-91 (E-Verify)
Documents to include with your response
- Company Information Form
- Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)
- Exceptions Form (if applicable)
- References Form
- Addenda Acknowledgment Form (if issued)
- Company's Certification Statement
- Pricing Sheet (Attachment C) in a separate sealed envelope
- Written letter disclosing relationships (if applicable)
- Trade secrets affidavit (if applicable)
How to submit
- Method
- Sealed hard copy and electronic copy on a USB drive
- Instructions
- Deliver one (1) unbound original, five (5) printed copies, and one (1) electronic copy on a USB drive (PDF format preferred) to Whitfield County Board of Commissioners, Attn: Brian McBrayer, 201 S. Hamilton Street, Dalton, Georgia 30720. The Cost Proposal must be submitted in a separate sealed envelope labeled "Cost Proposal – RFP-HR-202601".