What the buyer needs
AI summaryThe Governor’s Commission for Women seeks audio visual services and support for the 2027 Texas Women’s Leadership Conference and Legislative Luncheon.
Scope of work
- Projection packages (9' x 16' front-projection screen, 8,500 lumen 3LCD laser projector) and video processing
- Digital and analog audio consoles, podium microphones, and wireless handheld/lavalier microphone packages
- Speaker timer packages, presenter confidence/cue systems, and 4K camcorders with monitors
- LED stage wash lighting on truss towers/stands, rigging hardware, and pipe and drape
- Fifteen 65-inch televisions on stands for prefunction and individual rooms
- Onsite technical personnel including operators, show callers, stage managers, and setup/strike crews
- Loss/Damage Waiver (LDW) coverage for all rented equipment and high-speed internet access coordination
- Equipment delivery, installation, testing, operation, and teardown
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company Information and Financial Responsibility | 10% |
| Experience, Qualifications, and References | 20% |
| Response Content and Responsiveness | 20% |
| Proposed Solution | 30% |
| Compensation Sought | 20% |
Minimum qualifications
- Qualified Contractor with demonstrated experience providing similar audio-visual deliverables
- Demonstrated financial capacity to provide the deliverables
- Minimum of three references from clients for similar deliverables in the last five years
- Dedicated Account Manager and qualified onsite technical personnel
- Compliance with TX-RAMP program requirements and WCAG level AA accessibility standards, if applicable
Documents to include with your response
- Transmittal Letter
- Exhibit A: Execution of Response (with certification)
- Exhibit B: Respondent Information Form
- Exhibit D: Conflict of Interest Disclosure Form
- Exhibit E: Cost Proposal Fee Schedule
- Completed HUB Subcontracting Plan (HSP)
- Minimum of three client references
- Disclosure of Litigation
- Application for Texas Identification Number (prerequisite for payment)
How to submit
- Method
- Hard copy and USB drive delivered to the Point of Contact
- Instructions
- Submit one original signed hard copy, one hard copy for the evaluation team, and one digital copy in searchable PDF on a USB drive, bound in three-ring binders using 12 point or higher font. Responses will not be accepted by email.