What the buyer needs
AI summaryThe buyer requires a vendor to provide a fully integrated, proven cloud-based permitting system and the professional services necessary to implement it. The requested scope includes supporting permitting, technical review, fee calculation, cashiering, inspections, environmental compliance, customer self-service, document management, and reporting. The solution must feature a customer portal for electronic submissions and payments, active directory security integration, dynamic workflows, and real-time data access to eliminate re-keying. The buyer expects the system to enhance automation and reduce manual processes. Eligibility is limited to onshore, United States organizations only, and all work performance will occur offsite. The buyer accepts digital response submissions via email or online and requests proposals to establish the budget. Vendors must submit all questions no later than September 23, 2026.
Scope of work
- Fully integrated cloud-based or on-premises permitting solution
- Customer self-service portal for permit applications, document submission, and fee payments
- Application and technical review workflows
- Configurable fee calculation, invoicing, cashiering, and payment collection
- Inspection and environmental compliance management
- Document management, retention, and customer document replacement/version control
- Interfaces with GIS, billing, Bluebeam, and contractor-license verification services
- Data conversion, training, testing, cutover, and ongoing maintenance/support services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Completeness and Responsiveness of Proposal | Not specified |
| Proposed Solution and Appendix A Responses | Not specified |
| Implementation Approach, Work Plan, and Delivery Capabilities | Not specified |
| Usability and User Experience | Not specified |
| Qualifications and Comparable Experience | Not specified |
| Proposed Key Personnel and Staffing Commitment | Not specified |
| References and Due Diligence | Not specified |
| Ongoing Support, SLA, Maintenance, and Product Roadmap | Not specified |
| Cost and Overall Value | Not specified |
Minimum qualifications
- Onshore USA Organization Only
- Proven experience with similar software implementations
- Ability to provide five (5) references, with at least two currently operating the proposed version/release
- Proposer and subconsultants must obtain necessary permits and licenses to perform work
Documents to include with your response
- Cover Letter signed by authorized officer
- Executive Summary
- Company Background and Company Qualifications
- Five (5) References
- Proposed Solution narrative
- Implementation Approach and Work Plan
- Ongoing Maintenance, Hosting, and Support Plan
- Completed Appendix A - Functional and Technical Requirements
- Completed Appendix B - Vendor Cost Proposal spreadsheet
- Appendix G - Non-Collusion Affidavit
How to submit
- Method
- Electronic submission via PlanetBids
- Instructions
- Submitted digitally via PlanetBids as flattened PDFs. Proposals must be organized into specified sections, including a signed cover letter and completed Excel pricing sheets.