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This RFP has expired (deadline Nov 4, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
Expired

Cloud-Based Permitting System and Implementation Services

Buyer
CENTRAL CONTRA COSTA SANITARY DISTRICT
Place of performance
Performance of work will be Offsite.
Response deadline
Nov 4, 2026Deletes on Nov 18, 2026
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What the buyer needs

AI summary

The buyer requires a vendor to provide a fully integrated, proven cloud-based permitting system and the professional services necessary to implement it. The requested scope includes supporting permitting, technical review, fee calculation, cashiering, inspections, environmental compliance, customer self-service, document management, and reporting. The solution must feature a customer portal for electronic submissions and payments, active directory security integration, dynamic workflows, and real-time data access to eliminate re-keying. The buyer expects the system to enhance automation and reduce manual processes. Eligibility is limited to onshore, United States organizations only, and all work performance will occur offsite. The buyer accepts digital response submissions via email or online and requests proposals to establish the budget. Vendors must submit all questions no later than September 23, 2026.

Scope of work

  • Fully integrated cloud-based or on-premises permitting solution
  • Customer self-service portal for permit applications, document submission, and fee payments
  • Application and technical review workflows
  • Configurable fee calculation, invoicing, cashiering, and payment collection
  • Inspection and environmental compliance management
  • Document management, retention, and customer document replacement/version control
  • Interfaces with GIS, billing, Bluebeam, and contractor-license verification services
  • Data conversion, training, testing, cutover, and ongoing maintenance/support services

How proposals are evaluated

CriterionWeight / scoring
Completeness and Responsiveness of ProposalNot specified
Proposed Solution and Appendix A ResponsesNot specified
Implementation Approach, Work Plan, and Delivery CapabilitiesNot specified
Usability and User ExperienceNot specified
Qualifications and Comparable ExperienceNot specified
Proposed Key Personnel and Staffing CommitmentNot specified
References and Due DiligenceNot specified
Ongoing Support, SLA, Maintenance, and Product RoadmapNot specified
Cost and Overall ValueNot specified

Minimum qualifications

  • Onshore USA Organization Only
  • Proven experience with similar software implementations
  • Ability to provide five (5) references, with at least two currently operating the proposed version/release
  • Proposer and subconsultants must obtain necessary permits and licenses to perform work

Documents to include with your response

  • Cover Letter signed by authorized officer
  • Executive Summary
  • Company Background and Company Qualifications
  • Five (5) References
  • Proposed Solution narrative
  • Implementation Approach and Work Plan
  • Ongoing Maintenance, Hosting, and Support Plan
  • Completed Appendix A - Functional and Technical Requirements
  • Completed Appendix B - Vendor Cost Proposal spreadsheet
  • Appendix G - Non-Collusion Affidavit

How to submit

Method
Electronic submission via PlanetBids
Instructions
Submitted digitally via PlanetBids as flattened PDFs. Proposals must be organized into specified sections, including a signed cover letter and completed Excel pricing sheets.