About this opportunity
AI summaryThe buyer seeks a US organization to provide promotional products, branded apparel, and visual communications services offsite. The requested scope includes promotional merchandise, decorated apparel, headwear, spirit wear, and various decoration services. Additionally, the scope covers banners, temporary signage, portable displays, wide-format printing, environmental graphics, and vehicle graphics for non-emergency and administrative vehicles. The vendor must also supply trade show, event, and exhibit solutions, printed collateral, forms, direct mail services, community outreach and safety education materials, and online stores with program management and fulfillment. Eligible bidders must be US organizations. The buyer invites proposals to establish the budget. Interested vendors may submit their responses digitally via email or online. The provided text contains no specific evaluation criteria or key dates.
Buyer and opportunity details
- Client
- LEAGUE OF OREGON CITIES
- Solicitation No.
- 2680
Scope of work
- Promotional products and branded merchandise
- Decorated apparel, headwear, and spirit wear
- Banners, temporary signage, and portable displays
- Wide-format print, environmental graphics, and vehicle graphics
- Trade show, event, and exhibit solutions
- Printed collateral, forms, and direct mail services
- Community outreach and safety education materials
- Online stores, program management, and fulfillment
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Pricing | 30 |
| Product Line | 25 |
| Marketing | 15 |
| Customer Service | 10 |
| Proven Experience | 10 |
| Coverage | 5 |
| Completeness of Proposal | 5 |
Minimum qualifications
- Ability to provide products and services locally or nationwide and in Canada
- Duly licensed or authorized to do business in the State of Oregon
- Compliance with federal, state, and local laws including Davis-Bacon wage requirements where labor is concerned
- Ability to provide toll-free telephone/fax access and an online presence
- Ability to designate a single point of contact (National Account Manager)
- Provide at least three government agency references in the US or Canada
Documents to include with your response
- Letter of Transmittal
- Table of Contents
- Executive Summary
- Qualifications description
- Exceptions to the Solicitation (if any)
- Attachment D - Pricing Schedule and Catalog Pricing
- Attachment B - Proposer Profile Workbook
- Signed Addenda (if any)
- Proposal Final Certification
- Exhibit 3 - Certification Regarding Debarment, Suspension, and Other Responsibility Matters
Key dates
- Questions due
- at least ten (10) days before the proposal's due date
- Proposals due
- NOVEMBER 13, 2026
- Anticipated award
- DECEMBER 9, 2026
How to submit
- Method
- Electronic via the designated website
- Instructions
- Submit one electronic proposal in PDF format uploaded to the designated website with original or electronic signatures. Prices must remain firm for 60 days.
Contract details
- Term
- 4 year base period with an option to extend for an additional 1 year period
- Estimated value
- USD 7 million annually
- Place of performance
- Offsite / Nationwide and Canada
- Insurance and bonding
- Commercial General Liability, Automobile Liability (with MCS 90 endorsement if transporting hazardous materials), and Workers' Compensation and Employer's Liability insurance required from Oregon-licensed or authorized carriers.
- Funding
- Davis-Bacon wage requirements, Uniform Guidance 2 CFR 200