What the buyer needs

AI summary

The government authority in North Carolina requires a vendor to provide food waste reduction grant services. The buyer seeks support for food waste reduction by expanding food donation networks or organics recycling operations, including collection and hauling. The selected vendor must manage or plan to manage food donations or food scraps to divert material from landfill disposal. Eligible operations include food scrap haulers that collect or haul organic material to compost facilities, as well as food recovery organizations such as food banks, food pantries, and nonprofits specializing in food rescue and distribution. The buyer requires an onshore, USA-only organization to perform the work offsite for a one-year contract period. Bidders must submit proposals digitally via email or online, as the buyer is currently looking for proposal pricing.

Scope of work

Refrigeration systems and freezers
Food preparation equipment and kitchenware
Vehicles for food rescue or scrap collection
Site development costs and concrete pads
Construction of facilities to handle food scraps
Carts and buckets for collection
Aerated static piles or stand-alone digesters
Printing and distributing related educational materials

How proposals are evaluated

Criterion	Weight / scoring
Planning	0-25 points
Demonstration of Need	0 -20 points
Waste Reduction Impact	0-20 points
Efficiency and Longevity	0 -25 points
Priority Projects	0-10 points

Minimum qualifications

Must already manage or plan to manage food donations or food scraps to divert material from landfill disposal.
Must be a North Carolina-based compost facility, anaerobic digestion facility, compost business, local government, food recovery organization, or gleaning organization.
Open FWR grant recipients must have invoiced for 90% of eligible grant funds by Thursday, Nov. 5, 2026.
Organics recycling facilities must be permitted or exempt from a permit and follow 15A NCAC 13B .1401-.1410.
Local governments must have submitted the required Solid Waste and Materials Management Annual Report for the most recent fiscal year.
Must not be listed on the N.C. Office of State Budget and Management’s Suspension of Funding List.
Must register with the state's eProcurement system.
Must undergo compliance review and have no outstanding Notice of Violation related to North Carolina solid waste statutes and rules.

Documents to include with your response

Proposal addressing all Required Proposal Questions
Itemized Project Elements table and Project Budget Allocation table
Vendor quotes for purchases included in the project budget
Signed Certification statement
No Overdue Taxes Certification with notarized signature
Conflict of Interest Policy
Non-Debarment form (not required for local governments)
Formal business or strategic plan (for start-up businesses or nonprofits in operation under 3 years)
Question Series A response (for exempted organics recycling facilities)
Question Series B or C response (for businesses or nonprofits)

How to submit

Method: Electronic via Email
Instructions: One electronic copy submitted as an attachment via email to [email protected] in Microsoft Word (preferred) or Adobe (PDF) format. Shareable links are not permitted.