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This RFP has expired (deadline Nov 4, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
Expired

Off-the-Shelf Faculty Information System (FIS) with Workday Integration

Buyer
William & Mary
Place of performance
Offsite
Response deadline
Nov 4, 2026Deletes on Nov 18, 2026
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What the buyer needs

AI summary

The buyer seeks a vendor to provide a fully realized, off-the-shelf Faculty Information System (FIS). The requested system must manage faculty activity reporting, lifecycle tracking, electronic dossiers for promotion and tenure, leave requests, and faculty action workflows. Additionally, the system must feature a user-friendly interface, a task calendar, mobile accessibility for Android and iOS, and integration with Workday to manage appointment data and user profiles. The FIS must also import contract, grant, publication, and media data from external databases. Eligibility is restricted to onshore entities within the United States, and all work will be performed offsite. Bidders must submit proposals digitally via email or online, though specific evaluation criteria and budget figures are unstated. The buyer establishes a three-year contract period and will hold a pre-bid meeting on September 28, 2026.

Scope of work

  • Faculty Information System (FIS) for faculty activity reporting, annual reviews, and leave/emeriti requests
  • Electronic dossiers for review, promotion, and tenure
  • Integration with Workday for faculty academic appointment and profile data
  • Workday integration to enable or disable profiles by job type and status
  • Import and maintenance of faculty contract awards and grants from sponsored funding databases
  • Import data from bibliographic, citation, publication databases, or media mentions
  • User-friendly calendar view and mobile accessibility (Android and iOS)
  • Faculty lifecycle tracking for rank, title, appointments, named chairs, and workflow inputs/outcomes

Minimum qualifications

  • Onshore (USA Only)
  • Self-registered in eVA and buyW&M prior to contract award

Documents to include with your response

  • Signed Cover page
  • Redacted electronic copy (if proprietary information is included)
  • Offeror Data Sheet (Attachment A)
  • Acknowledgement of any/all signed addenda
  • Certificate of Insurance (if applicable upon award)
  • Price Matrix (Attachment C)
  • CONTRACT FORM ADDENDUM TO CONTRACTOR'S FORM – IT (Attachment D)
  • Capabilities Matrix Excel Spreadsheet (Attachment E)

How to submit

Method
Electronic via the agency portal
Instructions
Submitted digitally to https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=WilliamMary by due date and time. If applicable, submit a redacted electronic copy.