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RFP opportunitySolicitation CB-2704

On-Site Employee Health Clinic Services Including Acute Care, Labs, and Preventive Care

Submission deadlineNov 24, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The City of Abilene, Texas seeks an onshore USA organization to deliver on-site employee health clinic services for a three-year contract period. The buyer requires the vendor to manage daily clinic operations, provide on-site care and treatment, and offer health awareness, education, and follow-up. The vendor must deliver high-touch customer service through user-friendly websites, dedicated staff, and enhanced care options. The buyer requires expanded services beyond general acute care to include labs, preventive care, ongoing condition management, and strategic referral processes. The vendor must integrate with the City’s benefit plan, manage employee records securely, and use technology for communication, scheduling, and record keeping to engage members. The buyer requests proposals for the budget and requires offsite performance of the work. Vendors may submit responses digitally through email or online. Interested parties must submit all questions no later than October 2, 2026. The text states no further eligibility criteria or evaluation details.

Buyer and opportunity details

Client
ABILENE, TEXAS HUMAN RESOURCES
Solicitation No.
CB-2704

Scope of work

  • Day-to-day administration and management of the on-site employee health clinic
  • On-site care and treatment of City employees
  • Enhanced health awareness, education, and follow-up on employee health issues
  • Customer service for employees and staff via user-friendly websites and dedicated staff
  • Expansion of clinic services to include labs, preventive care, ongoing condition management, and strategic referrals
  • Technology integration with the City benefit plan, secure employee record management, communication, and scheduling

How proposals are evaluated

CriterionWeight / scoring
Scope of services and integration of plan functions to include reporting requirements and demonstrated ability to meet the City’s objectives15
Cost of services50
Dedicated Support and Account Management Team10
Capability & capacity to perform the services for the project15
References and experience with Similar Clients10

Minimum qualifications

  • Assigned personnel must be full-time professional staff and not subcontractors or consultants
  • Demonstrated capability and capacity to perform the services
  • Knowledge in local, state, and federal laws pertaining to the scope of work

Documents to include with your response

  • Cover Letter
  • Executive Summary
  • Organization background and business history
  • Detailed Work Plan, Valuation Approach, and Timeline
  • Detailed breakdown of proposed fee and Cost Schedule
  • Resumes and qualifications for all proposed project personnel
  • At least two (2) sample reports
  • Three (3) references from governmental entities
  • Completed and signed Certificate of Compliance
  • Completed and executed Authorization to Bind form

Key dates

City issues RFP
9/21/2026
Deadline for written questions and clarification requests
10/2/2026
City issues written response to questions
10/7/2026
Deadline for Proposal Submission
10/28/2026 3:00 pm
Review & Optional Interviews
November
Anticipated Award of Contract
December 2026

How to submit

Method
Two (2) original sealed hardcopies delivered directly to the City contact and an electronic copy via email to the consultant contact.
Instructions
Hard copies sent to Melissa Gorman, City of Abilene, 555 Walnut Street, Room 201A, Abilene, TX 79601. Email copy sent to Kristen Ramos.

Contract details

Term
Three (3) year contract with the option to renew for two (2) additional one-year terms.
Place of performance
Abilene, TX
Insurance and bonding
Professional Liability Insurance with a minimum limit of $500,000 per occurrence, listing the City of Abilene as an additional insured.
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