What the buyer needs

AI summary

The buyer requires public safety software covering computer aided dispatch (CAD), law mobile, field reporting, law enforcement records management (LERMS), and jail management systems (JMS). CAD operates 24/7/365 to handle emergency 911 and non-emergency calls, dispatching approximately 134,000 calls annually. Law mobile must perform NCIC inquiries, execute single-entry workflows for persons and vehicles, and hyperlink to referenced calls. The vendor must convert and migrate existing records with data integrity validation, address operational challenges with efficient workflows, and enable enhanced regional data sharing. Systems must be user-friendly and meet or exceed Louisiana state and industry cybersecurity requirements. Eligibility restricts bidding to onshore, USA organizations only. The vendor performs the work offsite at its own office premises. The buyer seeks proposals to establish the budget. Vendors must submit all questions no later than October 16, 2026. The buyer provides no additional evaluation details.

Scope of work

Computer-Aided Dispatch (CAD) system
Law Mobile system
Field Reporting system
Law Enforcement Records Management System (LERMS)
Jail Management System (JMS)
Conversion and migration of existing records into new system(s) with data integrity validation

How proposals are evaluated

Criterion	Weight / scoring
Vendor Questionnaire (Exhibit A)	Not specified
Features & Functionality Matrix (Exhibit B: CAD, Mobile, LERMS, Field Reporting, JMS Functional Modules)	Not specified
Features & Functionality Matrix (Exhibit B: Information Technology Architecture and Security Requirements)	Not specified
Customer References (Exhibit C)	Not specified
Cost Proposal (Exhibit D)	Not specified
Post-RFP Customer References (Exhibit C)/Onsite Visits	20
Post-RFP Best and Final Offer Pricing	20

Minimum qualifications

Ability to meet all RFP requirements, terms, and conditions
Hold all necessary applicable business and professional licenses
Onshore (USA organization Only)

Documents to include with your response

Title Page
Cover Letter
Signature Page
Vendor Questionnaire (Exhibit A)
Exceptions to Sample Calcasieu Parish Sheriff's Office Agreement (Attachment 1)
Notarized Vendor Affidavit (Attachment 2)
Features & Functionality Technical Requirements Matrix (Exhibit B)
Customer References (Exhibit C)
Cost Proposal (Exhibit D)

How to submit

Method: Both electronically online and physically in print and thumb drive
Instructions: Physical submissions require two (2) print copies in three-ring binders and one (1) thumb drive marked with vendor's name and RFP title and number.