What the buyer needs

AI summary

The buyer requires a vendor to provide eBook and digital content distribution services, digital title allocations, e-books, and platform licensing. The requested scope includes an implementation schedule ensuring full functionality prior to the go-live date, an online portal for browsing, catalog curation, and generating price quotes, ILS integration, digital activation, multilingual content, order authorization, and license expiration notifications. Performance of the work occurs onsite or offsite. The contract period spans one year, and the buyer is currently looking for proposals to establish the budget. To remain eligible, bidders must be an onshore USA organization. Key dates include a pre-proposal conference on October 07, 2026, and a final question submission deadline of October 16, 2026. The provided text details no specific evaluation criteria.

Scope of work

Provide an online portal for browsing, compiling title lists, and generating price quotes
Deliver standardized MARC records for seamless integration into CCPS integrated library system
Fulfill eBook orders directly from custom selection lists curated by district staff
Offer a continuously updated catalog with diverse and multilingual digital resources
Provision and activate digital title licenses electronically within 24 to 48 hours
Assign a dedicated Implementation Specialist for setup and Single Sign-On rostering configuration
Provide initial and ongoing training for district staff, media specialists, and administrators at no extra cost

How proposals are evaluated

Criterion	Weight / scoring
Experience and Qualifications of Key Staff	20%
Experience and Performance on Other Projects	15%
Cost Proposal	25%

Minimum qualifications

Minimum of three (3) years of experience providing eBook and digital content distribution services
Demonstrated experience supporting public sector or similarly complex environments
Capacity and infrastructure to concurrently serve all CCPS school locations
Documentation demonstrating authorization to conduct business in the State of Georgia
Current valid business license or Certificate of Authority to Transact Business in Georgia
Proof of registration with and participation in the federal E-Verify Program

Documents to include with your response

Response Submission Form
Technical Response
Cost Proposal Form (Attachment B)
Contractor Affidavit / E-Verify Form
Business License or Certificate of Authority to Transact Business in Georgia
Acknowledgment of Addenda Form
References and Release Form
Financial disclosures
Certificate of Insurance

How to submit

Method: Electronic via Bonfire Portal
Instructions: Submissions accepted online only via the CCPS Bonfire portal. Cost Proposal Form must be uploaded separately from the Technical Response.