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This RFP has expired (deadline Nov 9, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Food Services RFPs.
Expired

Supply and Warehouse Delivery of Shelf Stable Foods for Child Nutrition Program

Buyer
Tulsa Public Schools
Place of performance
TPS Warehouse located at 1555 N. 77th E Avenue, Tulsa OK 74115
Response deadline
Nov 9, 2026Deletes on Nov 23, 2026
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What the buyer needs

AI summary

The government authority located in Tulsa, OK, requires a vendor to provide shelf-stable food services. The requested scope includes single-serve bowls or cups of gluten-free toasted whole grain oat, blueberry, honey oat, rice chex, and frosted toasted oat with marshmallows cereals, all containing no more than 6 grams of added sugar per dry ounce. The buyer also requires 25-pound bags of yellow cornmeal, semi-sweet baking chocolate chips, nonfat dry milk, and white granulated sugar, along with 50-pound bags of all-purpose enriched bleached flour and 8/9.7-ounce bags of cup-for-cup sugar substitute. The buyer limits eligibility to USA organizations and expects offsite performance. Bidders must submit all questions no later than October 12, 2026. The buyer seeks proposals to establish the budget.

Scope of work

  • Toasted whole grain oat cereal, gluten free, 96/1 oz per case
  • Blueberry cereal, gluten free, 96/1 oz per case
  • Honey oat cereal, gluten free, 96/1 oz per case
  • Rice chex cereal, gluten free, 96/1 oz per case
  • Frosted toasted oat with marshmallows cereal, gluten free, 60/2 oz per case
  • Cornmeal, yellow, 25 lb bag
  • Flour, all-purpose enriched bleached, white, 50 lb bag
  • Milk, nonfat dry, no soy, for cooking, 25 lb

How proposals are evaluated

CriterionWeight / scoring
Price -Per case/serving36 pts
Quality – CN label compliance and USDA grade standards as well as previous experience30 pts
Variety and availability of food items that meet CNP requirements19 pts
Minimum shipment requirement5 pts
Lead time5 pts
References5 pts

Minimum qualifications

  • Capable of providing and delivering items listed in Attachment A Proposal Pricing/Specifications
  • Comply with applicable federal, state, and local food safety laws and regulations
  • Maintain written Hazard Analysis and Critical Control Point (HACCP) Plan where required
  • Maintain a written food recall plan
  • Authorized insurance companies to sell insurance in Oklahoma

Documents to include with your response

  • Part 1, Price Proposal (Attachment A)
  • Ingredient labeling and nutritional analysis
  • Documentation ensuring products purchased are American-grown or non-domestic exemption documentation
  • Proposal Section 3 Attachments, completed and signed/notarized
  • Vendor Information & Delivery Requirements Form (Attachment B)
  • References listing at least 3 references (Attachment C)
  • Non-Collusion Affidavit (Attachment D)
  • Certification Regarding Lobbying (Attachment E)
  • Validation Form (Attachment F)
  • Nonkickback Affidavit Form (Attachment G)

How to submit

Method
Electronic via the agency portal
Instructions
Submitted electronically through Beacon Bid portal before the due date. No paper, email, or fax submissions will be accepted.