What the buyer needs
AI summaryThe government authority in Philadelphia, PA, requires a USA-based organization to provide property assessment mass appraisal consulting services for its Office of Property Assessment. The selected vendor must deliver offsite consulting services related to mass appraisal systems, property tax assessments, or similar large-scale valuation programs for government entities of comparable size and makeup, demonstrating strong expertise in statistical analysis, modeling, and data quality evaluation for large, complex datasets. Bidders must submit all questions no later than October 13, 2026. The contract term spans one year, and the buyer requests budget proposals from interested vendors.
Scope of work
- Comprehensive evaluation of mass appraisal practices of the Office of Property Assessment
- Bi-weekly status or progress reports detailing completed tasks and estimated time remaining
- Evaluation and recommended improvements to assessment quality in alignment with IAAO standards
- Actionable recommendations during interim status check-ins to improve uniformity, accuracy, transparency, consistency, and equity
- First draft report including an executive summary by the last business day in April 2027
- Second draft report reflecting edits by the last business day of May 2027
- Final written report approved for release on or before June 30, 2027
- Oral presentation summarizing findings, analyses, and recommendations on or before June 30, 2027
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Superior ability or capacity to meet particular requirements of contract and needs of City Department and those it serves | Not specified |
| Superior prior experience of Applicant and staff | Not specified |
| Benefit of promoting long-term competitive development and allocation of experience to new, local, or small businesses | Not specified |
| Lower cost | Not specified |
| Anticipated long-term cost effectiveness | Not specified |
| Meets prequalification requirements | Not specified |
| Applicant’s Local Impact or LBE certification | Not specified |
Minimum qualifications
- Experience in providing consulting services related to mass appraisal systems, property tax assessments, or similar large-scale valuation programs for government entities
- Ability to perform an impartial, independent evaluation free from conflicts of interest
- Onshore (USA Organization Only)
Documents to include with your response
- Applicant information sheet
- Overview of company, services offered, and detailed response to Scope of Work
- Proposed fixed price budget or cost proposal with line-item breakdown, and project schedule
- Statement of relevant qualifications and relevant experience listing similar projects
- At least three references
- Complete list of prospective subcontractors
- Solicitation & Participation Form (Appendix B)
- Requested Exceptions to Contract Terms (if any)
- Tax Clearance Certificate and completed Appendix C (Tax and Regulatory Status and Clearance Statement)
- Documentation demonstrating fiscal solvency and financial capability (such as IRS Form 990)
How to submit
- Method
- Electronic via eContract Philly
- Instructions
- Submit electronically through eContract Philly at https://philawx.phila.gov/econtract/ before 5 pm Philadelphia Time on November 12, 2026. File attachments are accepted up to 8MB each.