What the buyer needs

AI summary

International Community School seeks a USA organization to provide SY27/28 student transportation services in Decatur, Georgia. The requested scope includes daily morning and afternoon bus service for three routes serving roughly 200 students across 180 school days, optional field trip buses, fleet management, vehicle maintenance, route planning, and the hiring, training, and supervision of drivers. Provided 70-passenger buses must feature heat, air conditioning, live-tracking technology, and meet all legal standards, while drivers ideally have experience working with children ages 5 to 11 and non-native English speakers. Bidders must carry at least $1.0 million in liability insurance. Interested parties may request an optional call or submit written questions to Lexie Linger by October 16, 2026, or October 26, 2026, at 5:00pm. Bidders must submit proposals via PDF email attachment by November 2, 2026, at 5:00pm containing an introduction, financial report, pricing, payment terms, and three references. ICS evaluates candidates using a point system covering written proposals, panel interviews, reference checks, Georgia experience, proposed operational plans, and cost.

Scope of work

Daily morning and afternoon bus transit for approximately 200 students across 3 routes
Field trip transit on an as-needed basis
Providing fleet vehicles with a capacity of 70 passengers per bus
Conducting vehicle maintenance
Hiring, training, and supervising regular and substitute drivers
Route planning and fleet management
Providing live-tracking technology and two-way communication with dispatch

How proposals are evaluated

Criterion	Weight / scoring
Cost	30 points
Experience	20 points
Service Capability	20 points
Reference Check	15 points
Panel Interview: Attendees & Content	10 points
Proposal: Formatting & Content	5 points

Minimum qualifications

Proven history of providing quality student transportation to schools in the State of Georgia
Buses must display up-to-date evidence of passing GA DOT safety inspection
Buses must meet Georgia registration and equipment requirements to serve as a school bus
Drivers must pass a local and national criminal background check
Drivers must pass a pre-employment drug screen
Drivers must have a satisfactory driving record

Documents to include with your response

Introduction highlighting company experience and qualifications
Scope of Services Summary
Company financial report for the most recent fiscal year or explanation of unavailability with equivalent alternative financial documentation
Pricing details outlining one-time vs recurring costs, assumptions, payment terms, and minimum service guarantees
Three references including contact information and nature of services provided

How to submit

Method: Electronic via email
Instructions: Submit proposal via email with subject line Bus Proposal. Proposal must be attached as a PDF and should be no longer than 15 pages.