What the buyer needs
AI summaryThe Chesapeake Bay Trust seeks consultant services to plan, facilitate, and document a community charrette focused on sustainable, nature-based stormwater solutions for the Town of Bridgeville, Delaware. The scope includes delivering a kickoff and charrette work plan, charrette planning and technical materials, and final products such as an opportunity inventory and map, a prioritized project implementation matrix, a funding sources matrix, and recommendations for town planning. Only onshore USA organizations are eligible to bid. All questions must be submitted no later than October 16, 2026. Bidders must submit proposals as a single electronic file, including a narrative response and an Application Budget worksheet breaking down compensation rates and expenses. A review committee of technical experts will evaluate qualifying proposals based on proposed key personnel, the proposed approach, and the offeror's relevant experience supported by references. The maximum allowable bid is $20,000, funded by EPA Region 3. The contract term commences on a date specified in the contract and ends when all deliverables are accepted, with all work requiring completion by October 30, 2027. Work will be performed offsite at the vendor's office premises.
Scope of work
- Deliverable A - Kickoff and Charrette Work Plan
- Deliverable B - Charrette Planning and Materials
- Deliverable C - Charrette Facilitation and Documentation
- Community-wide opportunity inventory and map
- Prioritized project implementation matrix
- Funding sources matrix
- Recommendations for Comprehensive Plan update, capital planning, hazard preparedness, and future funding requests
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Proposed Team (Specific Individual(s) Responsible for Performance of Contract) | Not specified |
| Proposed Approach | Not specified |
| Experience of Offeror | Not specified |
| Capacity | Not specified |
| Price and Hours | Not specified |
Minimum qualifications
- Knowledge of sustainable, nature-based stormwater solutions, stormwater management, and watershed planning in the Chesapeake Bay watershed
- Recent experience planning and facilitating in-person community meetings, workshops, or charrettes
- Experience developing municipal stormwater planning products, opportunity inventories and maps, project implementation matrices, funding strategies, or similar planning products
- Experience translating technical information into clear materials for residents, municipal officials, and community partners
- Experience with geographic information systems (GIS), mapping, and project prioritization
- Ability to complete the work within the schedule and coordinate effectively with a small municipality and multiple project partners
- Unique Entity Identifier (UEI) provided to the Trust
Documents to include with your response
- Narrative (concise, <=5 pages for items a-d)
- Names of individuals providing services and years of experience
- Proposal for how to address scope of work and outcomes
- Response to qualifications section
- Names, phone numbers, and email addresses of three references
- Resumes or curricula vitae (CV)
- Budget using Application Budget worksheet in Financial Management Spreadsheet
- NICRA documentation (if proposed indirect rate is higher than 15% of direct costs)
How to submit
- Method
- Electronic via the Trust's Online Application System
- Instructions
- Submitted through the Bidder Opportunities page at https://cbtrust.org/grants/bidder-opportunities/. All narrative material must be submitted in one electronic file. Narrative description must be concise (<=5 pages) for sections a-d; items e and f may be additional pages.