Grounds Entertainment Audio and Lighting Services

Sacramento, CaliforniaCalifornia, USADue Wednesday, October 14, 2026

Client: Sacramento, California
RFP Number: EQU-20099
Posted: 10/1/2026
Category: Computer Supplies, Accessories and other Equipments
Budget: Looking for Proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The government authority in Sacramento, CA seeks a vendor to provide, install, maintain, and operate audio and theatrical lighting on a rental basis for grounds entertainment across multiple stages. The scope requires two digital effects processors, six Shure UHFR pro wireless combo microphone systems with SM-58 heads and SM-185 lapel mics, and six Countryman E6 head-worn microphones. Additionally, the contractor must supply a dedicated audio technician capable of flying systems on genie lift towers, troubleshooting, completing repairs, and mixing for various entertainers. Only USA organizations are eligible to bid on this contract to perform the offsite work. Bidders must submit all questions no later than October 6, 2026, and the buyer is currently looking for proposal submissions to establish the budget. The provided text does not state the submission process, proposal evaluation criteria, submission deadline, or contract term.

Key solicitation details

AI-extracted from IFB_Grounds_Entertainment_Audio_Lighting_2027-2030_final.pdf. Confirm against the original documents before bidding.

California Exposition and State Fair (Cal Expo) is soliciting bids for grounds entertainment audio and theatrical lighting services on a rental basis for the 17-day California State Fair. Services include installation, maintenance, and operation across multiple stages. The invitation is open to onshore USA organizations.

Issued by: California Exposition & State Fair
Questions Due Date: October 6, 2026; 5:00 PM
Proposed Award Date (tentative): October 28, 2026
How to submit: Electronic via email
Submission details: Submit all bids via email to [email protected] by the specified deadline with all required attachments and original or original electronic signatures.
Contract term: Covering the 2027-2030 California State Fair seasons (as indicated by the solicitation document title)
Place of performance: California Exposition & State Fair, 1600 Exposition Boulevard, Sacramento, CA 95815
Insurance and bonding: Commercial General Liability: minimum $2,000,000 per occurrence naming Cal Expo/State of California as additional insured; Workers' Compensation insurance with waiver of subrogation; All-risk Property insurance; Automobile Liability insurance with minimum $1,000,000 combined single limit.

How proposals are evaluated

Lowest responsive responsible bidder based on total bid amount

Scope of work

Audio and theatrical lighting rental, installation, maintenance, and operation for central, promenade, and other stages
Provision of audio mixing consoles, line array speaker modules, subwoofers, processing, and cabling
Provision of wireless combo microphone systems and E6 head-worn microphones
Dedicated audio technicians to manage, operate, troubleshoot, fly systems, and mix audio for various entertainers
Delivery, setup, load-in, and load-out support, along with complete equipment lists and installation methods
On-call technician availability during all Fair hours
Provision of theatrical lighting equipment, 12-channel control boards, 2.4 kw dimmers, gel colors, and replacement lamps
Pop-up tents for shade over mixing consoles

Minimum qualifications

Minimum of five (5) years of experience providing grounds entertainment audio and lighting services
Technician personnel with minimum three (3) years experience at a comparable venue or event
Equipment must be less than five (5) years old and meet Cal Expo quality standards
Three (3) client references assuring quality performance
Onshore USA organization

Documents to include with the bid

Attachment 1 Bid/Bidder Certification Sheet
Attachment 2 Minimum Qualifications Certification
Attachment 3 Bidder References
Attachment 4 Cost Sheet
Attachment 5 California Civil Rights Laws Certification
Complete list of equipment and proposed method of installation
Copy of California Small Business Certification (if applicable)
Payee Data Record (STD 204) (upon award)
Contractor Certification Clauses (CCC 04/2017) page 1 (upon award)
Cal Expo Megan's Law Form (prior to start of work)

Source and verification

Original source

Craxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.

1 cached source fileDocuments checked Oct 1, 2026

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