About this opportunity
AI summaryThe City of Lansing Human Relations and Community Service Department is seeking a quality community organization partner to manage an Emergency Overnight Drop-In Center during Code Blue severe weather alerts for the 2026-2027 season. Responsibilities include staffing the facility, implementing safety and intake procedures, monitoring participant activity, maintaining space cleanliness, entering participant data into HMIS, and submitting mandated reports. Applicants must demonstrate the legal, financial, and programmatic ability to administer the project and satisfy city licensing, insurance, and audit requirements. Proposals must be capped at five written pages plus a one-page detailed budget, single-spaced in 12-point Times New Roman font. Submissions are accepted electronically through MITN or by hard copy to the Lansing Purchasing Office by November 6, 2026, at 10:00 AM local time. Evaluation criteria include experience (45%), financial proposal (15%), capacity to meet timeline (20%), and past performance and letters of reference (20%). Contractual questions should go to Stephanie Robinson, while technical questions go to Amy Crank.
Buyer and opportunity details
- Client
- City of Lansing Purchasing Office
- Solicitation No.
- RFP/27/062
Scope of work
- Manage and operate an Emergency Overnight Drop-In Center between 8:00 p.m. and 8:00 a.m. daily
- Staff the facility and implement safety and intake procedures
- Monitor participant activity and maintain space cleanliness and readiness
- Collect and enter participant data in accordance with HMIS regulations
- Submit mandated reports and serve as an access point to the Ingham County CoC Coordinated Entry System
- Deliver services in alignment with City of Lansing standards and uphold safety protocols
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Applicant's experience and qualifications | 25% |
| Quality and feasibility of management and operating plan | 25% |
| Capacity to meet timeline | 20% |
| Financial proposal | 15% |
| Past performance and letters of support | 15% |
Minimum qualifications
- Demonstrate legal, financial, and programmatic ability to administer the proposed project
- Ability to meet City of Lansing contract requirements, insurance thresholds, audit/financial requirements, and business licensing
- Must be a government entity, public/private 501(c)(3) nonprofit, or faith-based organization
Documents to include with your response
- Proposal narrative (maximum 5 pages)
- Project understanding and management approach statement
- Detailed budget and budget justification (1 page maximum)
- Organizational chart and staff experience documentation
- Cultural competency, HMIS, CE, and safety standards approach description
- Letters of Support (strongly encouraged)
Key dates
- RFP Release
- October 26, 2026
- Proposals due
- 10:00 AM local time in effect Nov. 6, 2026
- Proposal Evaluation Period
- November 9, 2026
- Contract Award
- November 10, 2026
- Contract Signed/Executed
- November 10, 2026
How to submit
- Method
- Electronic via MITN portal or sealed hard copy in person
- Instructions
- Submit one copy electronically through MITN (www.mitn.info) or one unbound hard copy to the Purchasing Office. Hard copies must be sealed and identified with '062 Contracting Agency to Manage Overnight Center Reissue'. Format must be Times New Roman 12 point font, single-spaced, 1 inch margins, with a maximum of 5 written pages plus a 1 page budget.
Contract details
- Term
- November 10, 2026 – April 30, 2027
- Place of performance
- Lansing, Michigan
- Funding
- City's General Funds