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RFP opportunitySolicitation 2026-58

Madison County Procurement of Miscellaneous Hardware Supplies for Purchasing Warehouse

Submission deadlineNov 9, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The Madison County Commission Finance Department is soliciting sealed bids for miscellaneous hardware for the Madison County Purchasing Warehouse in Huntsville, AL. The required products include Energizer AA and AAA batteries, water cooler brackets, chest and hip waders with boot feet, brown jersey and Liberty grain cowhide gloves, wooden grade stakes, Razorback asphalt and bow rakes, clear and tinted safety glasses, reflective safety vests, Nupla drain spade shovels, reflective traffic cones, Rubbermaid water coolers, heavy-duty water hoses, pick-up tools, paint marking wands, tape measures, caution tape, and aerosol marking paint. Bidders must submit an original sealed bid physically by November 9, 2026, at 2:15 PM; faxed or emailed bids will not be accepted. Bids must include a completed, signed, and notarized Invitation to Bid Response Form, a Madison County Business License or justification for exemption, an Unauthorized Aliens Affidavit, and Sworn Affidavits of Employer and Subcontractor Regarding Unauthorized Aliens. The initial contract term is one year, with options to extend for two additional one-year periods, not to exceed three years total.

Buyer and opportunity details

Client
MADISON COUNTY COMMISSION Finance Department
Solicitation No.
2026-58

Scope of work

  • Energizer Batteries, AA
  • Energizer Batteries, AAA
  • Water cooler brackets
  • Chest waders and hip waders with boot foot
  • Brown jersey and grain cowhide gloves
  • Wooden grade stakes (18 inch and 36 inch)
  • Razorback asphalt and bow rakes
  • Nupla drain spade shovels with 27 inch fiberglass handle

How proposals are evaluated

CriterionWeight / scoring
PriceNot specified
Conformity to specificationsNot specified
Availability of repair partsNot specified
Delivery or turnaround timesNot specified
Ability to meet timeframes established by Madison CountyNot specified
Compatibility as requiredNot specified

Minimum qualifications

  • Possess all licensure and permits as required by Federal, State, and Local Laws
  • Possess valid certification(s) and/or training to provide the goods or services requested
  • Current Madison County Business License, if required by law, and current on city and county sales taxes
  • Enrollment in the E-Verify Program

Documents to include with your response

  • Invitation to Bid Response Form (signed and notarized)
  • Copy of current Madison County Business License or written explanation why it is not required
  • Bidder Pricing Form (Appendix A.2)
  • Certificate of Compliance Economic Boycotts (Appendix A.3)
  • Unauthorized Aliens Affidavit (Appendix A.4)
  • Sworn Affidavit of Employer Regarding Unauthorized Aliens (Appendix A.5)
  • Sworn Affidavit of Subcontractor Regarding Unauthorized Aliens (Appendix A.6)
  • Copy of E-Verify Memorandum of Understanding

Key dates

Bid Issue Date
10/26/2026
Bid Opening Date and Time
11/09/2026 2: 15 PM

How to submit

Method
Sealed hard copy
Instructions
Submit an original sealed bid addressed to Madison County Purchasing, 100 Northside Square, 7th Floor, Huntsville, AL 35801. Faxed or e-mailed bids will not be accepted. Vendor Name, bid number and opening date must be shown on the envelope.

Contract details

Term
Initial term with option to extend for two additional consecutive one-year periods, not to exceed an aggregate term of three years.
Place of performance
Madison County Purchasing Warehouse, 3210 South Hi-Lo Circle, Huntsville, AL
Insurance and bonding
Commercial General Liability on an occurrence form for bodily injury and property damage, and Owners Contractors Protective Insurance written by the same insurance company, plus Workers' Compensation as required by State of Alabama Statute.
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