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RFP opportunity

Letters of Intent for Long-Term Care Ombudsman Program Services in PSA 19

Submission deadlineNov 30, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The County of Los Angeles Aging and Disabilities Department is seeking Letters of Intent from USA organizations to assess interest and capacity for providing Long-Term Care Ombudsman Program services across Planning and Service Area 19. The scope includes visiting long-term care facilities, investigating and resolving complaints, advocating for resident rights and safety, educating the community, witnessing advance health care directives, and recruiting and supporting certified ombudsman volunteers. Eligible organizations must possess at least three consecutive years of experience within the past seven years providing ombudsman or comparable advocacy and complaint resolution services. Submissions must be offsite, and the buyer is looking for proposals. The notice serves planning purposes to assess provider qualifications and does not directly result in a contract award. Applicants must submit a signed Letter of Intent of no more than three pages via email or online to [email protected]. All questions must be submitted by 5:00 p.m. Pacific Time on November 20, 2026. The final deadline to submit the Letter of Intent is 5:00 p.m. Pacific Time on November 30, 2026.

Buyer and opportunity details

Client
County of Los Angeles Aging and Disabilities Department

Scope of work

  • Receiving, investigating, and resolving complaints made by or on behalf of residents of long-term care facilities
  • Conducting regular visits to long-term care facilities and providing access to Ombudsman services
  • Advocating for resident rights and addressing concerns regarding care, safety, abuse, neglect, living conditions, and quality of life
  • Providing information, education, outreach, and referrals to residents, families, long-term care providers, and the community
  • Recruiting, training, managing, and supporting certified Ombudsman volunteers
  • Conducting systems advocacy and identifying issues and policies affecting long-term care residents
  • Collaborating with licensing, regulatory, law enforcement, and other appropriate agencies
  • Witnessing advance health care directives and certain property transfers for residents

Minimum qualifications

  • At least three consecutive years of experience obtained within the last seven years providing LTCOP or comparable services
  • Designated Project Manager responsible for management and oversight who is currently certified as a Long-Term Care Ombudsman Representative by OSLTCO
  • Sufficient qualified and experienced staff, infrastructure, and service capacity to competently provide LTCOP services throughout PSA 19
  • Have and maintain a physical office located within Los Angeles County

Documents to include with your response

  • Letter of Intent on organization's letterhead signed by an authorized representative
  • Organization Information including legal name, physical office address, and primary contact details
  • Relevant Experience details identifying at least one contract or program
  • Documentation demonstrating Project Manager's current certification as a Long-Term Care Ombudsman Representative by OSLTCO
  • Staffing and Service Capacity details
  • Required signed Certification statement

Key dates

Questions due
5:00 p.m. Pacific Time on Friday, November 20, 2026
Letters of Intent due
5:00 p.m. Pacific Time on Monday, November 30, 2026
Anticipated initial contract start
July 1, 2027

How to submit

Method
email
Instructions
Submitted as one PDF to [email protected]. Email subject line must state: LTCOP Letter of Intent – [Organization Name]. Must not exceed three pages, excluding verification documents.

Contract details

Term
Initial contract period of July 1, 2027, through June 30, 2028, with three optional one-year extensions thereafter.
Estimated value
approximately $1,900,000 for Fiscal Year 2027–28
Place of performance
Planning and Service Area 19 (PSA 19), consisting of Los Angeles County excluding the City of Los Angeles
Funding
Federal and State funding allocated to support the LTCOP
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